FWB Executive Search Limited
Headquartered in Edinburgh, FWB is Scotland’s largest Executive Search & Board Advisory firm and advises clients UK wide.
We support a variety of organisations from start-up to corporate and have partners with organisations across all of Scotland’s business sectors.
In addition to supporting the development of Executive leadership teams, we deliver a variety of services including management due-diligence, remuneration benchmarking and executive education through our partnership with the University of Edinburgh Business School.
We are growing, with our work outside of Scotland significantly increasing and eager to speak to aspirational people!
Role: Operations & Projects Coordinator
Location: 19 Alva Street, Edinburgh
(Edinburgh West End, 4 Storey Townhouse office – close to Haymarket Station and tram links)
Working Hours:
Monday – Thursday: 9:00am – 5:30pm
Friday: 9:00am – 5:00pm
(1-hour lunch break)
Working Pattern: Hybrid
(3 office-based days Monday–Thursday, with Friday as a flexible working day)
Salary: Competitive, dependent on experience
We are seeking a highly organised and proactive Operations & Projects Coordinator to join our Business Support team in Edinburgh.
This is a varied and fast-paced role suited to an experienced coordinator or operations professional who enjoys working across multiple business functions, managing priorities, and supporting high-performing teams. The successful candidate will play a key role in ensuring the smooth day-to-day running of the business while supporting operational projects, client delivery, network and partnership events, and internal coordination.
You will work closely with Recruitment Directors, the Research and Talent Attraction team, and wider business functions including events and finance, helping to maintain exceptional standards of client service, organisation, communication, and candidate experience.
This role offers the opportunity to become a central part of a collaborative and growing business, with exposure to senior stakeholders, strategic projects, and ongoing professional development.
Key Responsibilities
- Provide administrative and operational support across the business, including support to Directors, the Talent Attraction team, and Business Support function in a proactive and engaging manner
- Support the delivery of external events, partnerships, and business initiatives
- Manage candidate and client communications, including front-of-house responsibilities, telephone enquiries, and email correspondence
- Organise meetings, prepare meeting rooms, coordinate refreshments, and arrange catering where required
- Support recruitment and project delivery through interview scheduling, coordination, and administration
- Maintain and update CRM systems accurately and in line with GDPR requirements
- Prepare meeting minutes, reports, presentations, and company information packs
- Manage office operations including supplies, stock control, and deliveries
- Assist with tender submissions, proposals, and business documentation
- Support the production of client-facing materials and presentations
- Assist with website updates and broader business projects as required
- Provide flexible support to the Head of Business Support and wider leadership team
Skills & Experience
We are looking for someone who is:
- Able to manage multiple priorities in a calm and logical manner, and work to deadlines in a fast-paced environment
- Highly resilient with a strong work ethic
- Organised with excellent attention to detail
- An effective communicator with strong written and verbal communication skills
- Professional, proactive, and solutions-focused
- Confident working independently as well as collaboratively within a team
- Experienced in administration, operations coordination, project support, or business support roles
- Comfortable engaging with senior stakeholders, clients, and candidates
- Proficient in Microsoft Office applications including Word, Excel, and PowerPoint
- Familiar with CRM systems and administrative processes
Experience within professional services, recruitment, consultancy, or a client-facing environment would be advantageous but is not essential.
What We Offer
- A collaborative and supportive working environment
- Hybrid and flexible working arrangements
- Exposure to senior stakeholders and strategic business projects
- Ongoing training and professional development opportunities
- The opportunity to work across multiple areas of the business
- Office location in Edinburgh’s West End with excellent transport links
- 37 days annual leave per year
- Your birthday off
- Completive salary & discretionary bonus scheme
- Bike to Work scheme
- Private Healthcare
- Income protection
- Electric car scheme
- Company Pension scheme
- Gym Membership
Equality, Diversity & Inclusion
We are committed to creating an inclusive workplace where everyone feels valued, respected, and supported. We welcome applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.
If you have any questions – please contact Kym McCoag at
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