Deputy Bid Manager

What will I be doing?

• Lead Bid Strategy and Bid Production.
• Assessment of bid documents, drawing out key elements of the tender to inform technical and commercial strategy.
• Preparation and presentation of PowerPoint Presentations for internal governance processes and external client presentations.
• Production of Bid Plan, with stakeholder allocation for tasks and clear time management of governance and sign off processes to ensure compliant submission.
• Production of Invitation to Tender (ITT) responses, GANTT plans and reports as required by the purchasing organisation.
• Close working with the Bid Co-ordinator to manage delegated work to internal and external stakeholders.
• Manage review of contractual risk through contract review with allocated legal resource including presentation of overall commercial and contractual risk position.
• Manage production of pricing in co-ordination with the Commercial Director and Strategic and Financial Analyst.
• Engagement with external companies and suppliers as required by the solution.
• Maintain the Company’s relationships, where appropriate, with existing and potential suppliers. This includes the production and manipulation of reports (Excel) to provide the necessary reporting.
• Arrange meetings with the relevant staff to support the bid governance process.
• Maintain various internal records and produce reports as required from time to time by the Commercial Director.
• Organise, co-ordinate and attend meetings as required within each bid’s process.
• Carry out general clerical / administrative duties as required by the Tender Team.

This is a full-time, Monday to Friday, hybrid working role – predominantly home working with some travel required across the UK when required.

What are the requirements?

• 3+ years’ experience in a bid department, ideally managing end-to-end bid process.
• A proven track record of different tendering routes including use of OJEU processes, UK Utilities Contract Regulations and government frameworks would be an advantage.
• Qualified to degree level.

Skills required to do this role:

• The ability to prioritise effectively and work to strict deadlines.
• Ability to understand contractual language and broadly assess contractual terms.
• Excellent organisation and administrative skills.
• Excellent interpersonal skills.
• A strong grasp of the English language with the ability to draft content for bid submissions.
• Strong analytical skills.
• Advanced IT skills and proficient in the use of Microsoft Office Packages (Outlook, Excel, Word, PowerPoint) and database management.
• An understanding of project scheduling and planning.
• Understanding and working knowledge of cultivating strong relationships with existing and potential customers.
• Confident and professional telephone manner.
• Excellent attention to detail.
• Good team working skills.
• Ability to communicate effectively.
• Strong time management, planning and organisation skills.
• The ability to multitask working on several projects at any one time.

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