London (with flexible working as agreed)
Full-time
Summary of Role
Chain of Hope is seeking an experienced, highly organised Senior Events Coordinator to lead the planning, coordination, and delivery of our programme of special and major donor events. This is a pivotal role responsible for ensuring every event is delivered to an exceptional standard while maximising net income and supporting our wider fundraising strategy.
The successful candidate will play a central role in delivering our flagship Gala Ball, overseeing prize acquisition, auction logistics, guest management, and overall event administration. This position requires strong operational expertise combined with a clear understanding of fundraising, ensuring events are impactful, cost-effective, and aligned with income targets.
Key Responsibilities
Strategic Event Planning
- Develop and manage the annual fundraising events calendar
- Produce detailed project plans, timelines, and delivery schedules
- Prepare and oversee event budgets with a strong focus on profitability
- Identify opportunities to increase income and improve cost efficiencies
Flagship Gala Ball Lead
- Lead end-to-end planning and delivery of the Chain of Hope Gala Ball
- Coordinate with venues, caterers, production teams, décor suppliers, and other vendors
- Manage prize acquisition and post-event fulfilment processes
- Work closely with the CEO and Fundraising & Communications Manager to align the event with sponsorship, donor stewardship, and brand positioning
- Support the growth of sponsor, donor, and prize donor relationships
Other Fundraising Events
- Deliver the annual Carol Concert and additional fundraising events
- Coordinate challenge events and third-party fundraising activities
- Provide logistical support for ambassador and major donor events
- Collaborate with the Donor Relations Manager to ensure accurate guest data and effective post-event follow-up
- Line manage temporary staff and Events Assistants where required
- Coordinate volunteers and oversee event staffing on the day
- Support Gala Committees with planning and delivery needs
Work closely with:
- CEO (strategic relationships and event vision)
- Fundraising & Communications Manager (sponsorship and messaging)
- Fundraising & Communications Officer (promotion and social media)
- Donor Relations Manager (donor experience and stewardship)
Person Specification
- Strong budget management and financial oversight skills
- Experience negotiating with high-end venues and suppliers
- Ability to manage multiple projects concurrently
- Experience securing corporate sponsorship
- Experience managing auctions and prize procurement
- Exceptional organisational and project management skills
- Strong communication and stakeholder management abilities
- Excellent attention to detail
- Professionalism and discretion when working with high-profile donors and ambassadors
Personal Attributes
- Proactive and self-motivated
- Collaborative and team-oriented
- Flexible, with willingness to work evenings/weekends as required
- Passionate about the mission and work of Chain of Hope
To apply, p
- lease s
end a detailed CV and cover letter to oroyo@chainofhope.org
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