Lead Project Administrator

Job Title: Lead Project Administrator

Location: Runcorn, Cheshire

Salary: Up to £34K

Hours: Mon – Fri 08:30-16:30hrs

Contract: Permanent

Our client is a UK market leading business, conducting maintenance, installation and emergency services to the Transmission and Distribution industry, operating projects throughout the UK.

As the Lead Project Administrator, you will play a key role supporting operational, commercial, and project teams, ensuring documentation, reporting, and project administration processes are maintained to a high standard.

As the Lead Project Administrator, your duties will be: –

Commercial & Communication

• Manage the day-to-day operations of the small office team.
• Answer incoming calls and handle general enquiries.
• Ordering materials, plant, and consumables for projects and office requirements
• Raise purchase orders and subcontractor orders.
• Issue early warning notices and contractual correspondence to clients where required.
• Help ensure applications, invoices, and supporting documentation are submitted on time.
• Liaise with clients, suppliers, and subcontractors to support prompt payment processes and support the processing of supplier invoices.
• Track outstanding information and follow up actions to support project delivery.
• Act as a key point of contact for internal teams, clients, and subcontractors.
• Build and maintain strong working relationships.

Project Admin/Document Control

• Provide administration support to the Projects Team across multiple projects.
• Maintain project files, registers, and document control systems ensuring all project documentation is current, accurate, and correctly filed.
• Issue, log, track, and distribute project documentation including technical documents, site reports, RAMS, permits, and client correspondence.
• Support the management of document revisions and ensure controlled documents are distributed to the correct internal teams and subcontractors.

The successful Lead Project Administrator will have the following skills: –

• Must have previous experience within an Office Manager, Senior Administrator, Project Coordinator, Project Administrator, or Document Controller position.
• Experience working within construction, utilities, engineering, infrastructure, or power network industries would be highly advantageous.
• Understanding of project administration, document control, and commercial processes
• Experience maintaining project documentation and working with controlled document systems.
• Strong organisational, communication, and problem-solving skills
• Excellent verbal and written communication skills
• Confident using Microsoft Word, Excel, Outlook
• Ability to manage multiple priorities and work effectively in a busy project environment.
• Strong attention to detail and ability to work independently.
• Professional, proactive, and approachable manner

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