Information Controller

STRABAG UK are seeking an experienced Information Controller to work within our ever growing Build Subdivision to support the successful delivery of construction projects within the Industrial & Logistical sector through the effective management, control, and distribution of project documentation.

Qualifications

• Previous experience in document control, information control, CDE administration, EDMS support or project information coordination with experience using Asite.
• Experience working with project information, documents, registers, workflows, metadata or document control processes within a construction, infrastructure, engineering, design or project delivery environment.
• Good communication skills, with the ability to deal with internal and external project team requests in a professional and helpful manner.
• Good organisational and administrative skills, including the ability to manage individual workloads, deadlines, document records and project information trackers.
• Good working knowledge of Microsoft Office applications, including Outlook, Word and Excel.
• Ability to maintain accurate document metadata, registers, filing structures and information records.
• Strong attention to detail and a quality-focused approach to checking, processing and issuing project information.
• Experience of Asite or comparable CDE / EDMS platforms such as ProjectWise, AssetWise, SharePoint, Viewpoint, ACC, Thinkproject or CEMAR.
• Experience working in a design, pre-construction, tendering, assurance or delivery environment.
• Experience managing tender information, tender addendums, enquiries, document registers, transmittals or formal information exchanges.
• Ability to generate and interpret routine reports for information sharing, document status, workflow progress, overdue actions, user activity and information quality.
• Experience supporting CDE protocols, workflows, process charts, document control procedures or information management plans.
• Basic knowledge of Power BI, dashboards, SharePoint lists, forms or automation tools.
• BSI Project Information Professional, Asset Information Professional, or willingness to work towards relevant Information Management / CDE training or certification.
• Working knowledge of BS1192 / PAS1192 legacy principles and the ISO 19650 suite of standards.

As an Information Controller within the Build subdivision of STRABAG UK, you will play a key role in supporting the successful delivery of construction projects through the effective management, control, and distribution of project documentation. This is an excellent opportunity for a highly organised professional with a traditional document control background who is looking to move into a broader Information Management career pathway.

Responsibilities

• Undertake day-to-day information control activities across the project, ensuring information is received, checked, processed, distributed, filed and recorded in accordance with project requirements.
• Support the effective use of the Common Data Environment and associated information systems, including Asite or other project platforms, ensuring users follow agreed workflows, protocols and procedures.
• Manage incoming and outgoing information packages, documents, transmittals, enquiries, tenders, tender addendums and other project information exchanges.
• Update and maintain document metadata, document registers, tender/addendum schedules, trackers and other information records to support accurate reporting, traceability and information retrieval.
• Ensure project information control processes, metadata, CDE protocols, naming conventions, numbering requirements, workflows and filing structures are being followed.
• Work with Design Managers, BIM teams, Assurance teams, Pre-construction, Delivery teams and other project stakeholders to support their information and EDMS/CDE requirements.
• Generate routine reports for information sharing, document status, workflow progress, user activity, information quality, overdue actions and project team requirements.
• Support information quality by checking documents and information packages for completeness, correct metadata, status, suitability, revision, naming and compliance with project requirements.
• Assist with reviewing, refining and improving CDE workflows, information control processes, project-specific procedures, forms, trackers and process charts.
• Support project teams in the correct use of CDE systems, workflows and information control processes, including assisting with user guidance, onboarding and basic training where required.
• Maintain electronic and, where required, hardcopy information records, ensuring latest information is available, appropriately filed and distributed to relevant parties.
• Support access control, information security and appropriate sharing of project information in line with project procedures and company requirements.
• Maintain effective communication with internal and external project teams, suppliers, client representatives and other stakeholders regarding information control requirements.
• Liaise with the Information Manager, Lead Information Controller, Project Lead or other nominated Information Management representative to support standardisation, consistency and sharing of best practice across the business.
• Keep updated on relevant systems, tools, standards and good practice, and contribute to improvements in information control, CDE use, automation, reporting and data-driven ways of working.
• Opportunity to work and have a lasting impact on landmark UK construction projects.
• Collaborative and innovative working environment.
• Professional development and career progression.
• Competitive salary and benefits package including private health cover, 9% pension and 25 days holiday.

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