As part of Hampshire County Council’s Procurement Support Team (PST), you will support the delivery of competitive tendering and contract award processes across the organisation, its partners, and external clients. Using our e‑tendering platform, you will help ensure procurement activities are managed efficiently, transparently, and in compliance with relevant legislation and procedures. You will work closely with both internal stakeholders and external suppliers, facilitating them and our Procurement staff to ensure seamless end‑to‑end tendering processes and help deliver high‑quality procurement outcomes.
What you’ll do
Administrative Support
- Using information provided by Procurement Officers and our clients, you will set up and publish tender opportunities within the e‑tendering platform
- Coordinate supplier communications, including tender clarifications, ensuring timely and accurate responses
- Manage and resolve supplier system queries effectively, communicating with appropriate stakeholders where required
- Monitor and respond to enquiries via the procurement shared mailbox and support line
- Prepare electronic contract documentation for submission to Legal Services
- Produce audit and activity reports, maintaining accurate system records
General Duties
- Analyse information relevant to a particular procurement, and make recommendations for action
- Ensure compliance with the Council’s Contract Standing Orders, systems and procedures
- Provide support advice and guidance to managers and stakeholders
- Research and respond to customer queries
- Build and maintain strong working relationships, both internal and external
We are a Disability Confident Employer – committed to ensuring that our recruitment and selection process is inclusive and accessible.
We are looking for someone who is organised, proactive and enjoys working in a collaborative environment.
You will bring
- Experience delivering a broad range of administrative tasks
- Strong IT skills, including proficiency in Office 365 (Word, Excel, Outlook, Teams)
- Confidence in learning and using new IT systems
- Excellent attention to detail and accuracy in data input and fulfilling requests
- Strong communication skills, with the ability to engage effectively at all levels
- The ability to prioritise workloads and meet deadlines in a sometimes fast‑paced environment
- A proactive approach to problem‑solving and decision‑making
- A team‑focused mindset with a positive, supportive attitude
- A keenness to learn and develop role‑specific skills
- Comprehensive induction programme with all necessary training
- Commitment to personal development
- Flexible, hybrid working arrangement with IT equipment provided to enable this
Benefits
Hampshire County Council is recognised nationally as one of the highest performing local authorities in the UK. A modern, forward‑looking local authority, it offers a pleasant, supportive, and collaborative working environment. Our benefits package includes details of the holiday entitlement, pension scheme, flexi‑time scheme, family‑friendly policies and interest‑free loans and discounts. We offer a flexible, motivating and inclusive workplace. We have created an environment that you can look forward to being a part of, where you are empowered to be your best and a workplace built on teamwork where people can grow and develop in their roles.
If you think you have what it takes to make a real difference in Hampshire, get in touch!
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