Estates Admin and Transport Coordinator

Estates Admin and Transport Coordinator (3373) Rotherham, England

Salary: GBP28019 – GBP28019 per annum + pension, + car parking

Type of Business: Public Sector

Location: Rotherham area

Duration: Full time / 37 hours per week

GI Group are seeking a highly organised, proactive individual to support the Estates team for our Public Sector client in Rotherham.

This varied role combines transport coordination, fleet compliance, admin support, finance processing, and health & safety records management. You’ll be the key contact for Estates, helping keep operations running smoothly and safely.

Responsibilities

• Support smooth campus operations and safe fleet management.
• Act as the main contact for Estates.
• Liaise with staff, students, contractors, and emergency services.
• Support the Director and Estates team across three campuses.
• Manage minibus bookings, driver rotas, and fleet compliance.
• Respond to transport issues, delays, and accidents.
• Process orders, invoices, purchase orders, and contracts.
• Maintain CAFM/CRM systems and compliance records.
• Support emergency response, fire evacuations, and radio communication.
• Line manage the Estates Admin Apprentice.

Qualifications

• Experience in an estates or facilities environment with strong administrative skills.
• Strong understanding of regulations, compliance, and accurate recordkeeping.
• Ability to maintain systems and databases to a high standard.
• Excellent communication and relationship‑building skills across multiple sites.
• Experience supporting or supervising colleagues and managing workloads effectively.
• Level 2 qualification in English and Maths, or willingness to work towards this.
• Additional qualifications in business administration, customer service, or IT systems would be an advantage.
• Proficient in Microsoft or Google systems and online packages.
• We welcome applications from candidates with transferable skills and relevant experience.

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