About the role
Amazing infrastructure isn’t the only thing that gets built here. Incredible careers do too. Join our Ground Engineering team as a Business Administratorand you can build something to be proud of.
Role purpose: To provide administrative business support for the project teams on site and core business. To support business support co-ordinators as and when needed within the BB Ground Engineering Core Business.
In this role, travel to sites and overnight stays may be required.
What you’ll be doing
The successful candidate will:
- Undertake a full range of administrative duties to ensure an efficient service is delivered to the project team;
- Maintain accurate and secure paper based/electronic filing systems, including archiving quality records, documents on electronic databases;
- Be fully conversant in MS Office to produce a range of spreadsheets, documents and presentations, as required. Including formatting of documents to client standards;
- Manage incoming quality documents from supply chain and sub-contractors and upload to electronic database;
- Assist team engineers with maintaining handover records, ensuring filing system is in order and up to date;
- Maintain and update document registers for drawings/quality records/supply chain records, (paper and electronic);
- Arrange and attend team meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised. Distribute to team;
- Issue notice for inspections to the client and process those from supply chain/sub-contractors;
- Perform ad hoc confidential project work, as required;
- Maintain full confidentiality of sensitive business issues;
- Support the work of other Administrators during periods of absence or unexpected high volumes of work activity;
- Book UK travel and accommodation and ensure that invoices and business expenses are processed in order to be paid on time.
Who we’re looking for
The successful candidate will have:
- Substantial secretarial and/or administrative experience within a busy team environment;
- Highly organised and able to work on own initiative;
- Strong communication and influencing skills, with team and general management skills;
- Strong customer focus;
- Excellent typing skills and IT skills including Microsoft Office (Excel, Word and PowerPoint);
- Discreet and confidential and able to handle issues with great sensitivity, when necessary;
- Excellent team working skills and ability to engage and build effective relationships at all levels;
- Demonstrable ability to prioritise and manage conflicting priorities during busy periods;
- Ability to demonstrate a logical, proactive approach;
- High degree of attention to detail;
- Proven ability to work well under pressure and to tight timescales and experience in prioritising own/others’ work and of allocating and checking work.
Why work for us
Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package in addition to a competitive base salary and continually invest in developing the skills of our people at every level.
Some of our key benefits are:
- An attractive/negotiated salary;
- 25 days annual leave + bank holidays;
- Pension savings schemes;
- Enhanced maternity/paternity and family friendly policies;
- Access to our Refer and Earn scheme;
- Discretionary annual salary reviews.
About us
Balfour Beatty Ground Engineering is one of the UK’s leading specialist geo-technical contractors, providing innovative piling and ground improvement solutions across all sectors.
Our comprehensive ground engineering capabilities, equipment and experience provide the solid foundations for infrastructure and buildings of any height, ranging from city skyscrapers to cross-country rail and road projects.
Our reputation as one of the UK’s leading specialist geo-technical contractors is earned through the delivery of ground engineering solutions on some of the UK’s largest and most prestigious projects including HS2, The Shard, Wembley Stadium, Reading Station Viaduct, Marble Arch Place, Battersea Power Station redevelopment and the A14 Cambridge to Huntingdon improvement project.
Diversity and inclusion
At Balfour Beatty, we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone D&I Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion
We are a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists.
As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/
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