PA to General Manager J&J Surgery & Leadership Team Administrator

Position Overview

This role provides high-level executive administrative support to the General Manager, Surgery UK & Ireland, as well as comprehensive operations support to the Surgery J&J UKI Teams based in the Pinewood Campus and at the new Maidenhead site from Oct 2026.

Key Responsibilities

• Provide day-to-day executive support to the General Manager, J&J Surgery UK & Ireland, including complex diary management, prioritisation of requests, and determination of appropriate courses of action.
• Coordinate RLT/LT meetings when held within the region, including venue sourcing, contracting, agency engagement, travel logistics, invitations, and attendee tracking.
• Manage executive travel coordination and expense reporting.
• Provide office management support as required, including visa coordination and administrative compliance tasks.
• Act as a trusted liaison between senior leaders, internal stakeholders and external partners across the global J&J network.
• Prepare correspondence, presentations, reports and other business documentation in multiple formats with a high degree of accuracy and discretion.
• Manage the business calendar, master calendars and governance documentation.
• Support ad hoc strategic projects as required by the GM and leadership teams.
• Photocopy, bind presentations for MedTech Prof Ed teams, RSM and Sales Teams and distribute via DHL or Royal Mail; act as site point of contact for photocopy requests to support the commercial sales business.
• Maintain a good standard of housekeeping in the office environment and raise facilities requests.
• Adhere to company procedures detailed in the SOPs with regards to financial and processes.
• Work on J&J Emarketplace and related platforms: raise PO requests, resolve queries, goods receipting, liaise with PO requesters and suppliers, manage monthly accrual system, support PMOs with IVQA PO requests and reconcile timesheets.
• Arrange induction and office tour for new starters and support ordering of hardware; work with different departments to support new starters.
• Provide cover for other admins within the Shared Admin Team as requested by the Line Manager.
• Attend internal and external meetings as required.
• Coordinate departmental records retention day in accordance with company policy and procedures.

Qualifications and Experience

• Minimum 5 years’ experience in Executive Administration, Event Management, Office Management or a closely related role.
• Proven experience supporting senior executives, ideally within a global, matrixed organisation.
• Demonstrated experience leading large-scale, high-profile corporate events.

Skills & Competencies

• Exceptional organisational and prioritisation skills with the ability to manage multiple projects simultaneously.
• High attention to detail, ensuring accuracy, timeliness and quality of all deliverables.
• Strong interpersonal skills with the ability to communicate effectively at all levels, including senior leadership and external partners.
• Professionalism, discretion, sound judgment and a high degree of accountability.
• Ability to respond agilely to last-minute changes with a strong sense of urgency and a can-do mindset.
• Excellent written and verbal communication skills.
• Advanced proficiency in Outlook, Word, Excel and PowerPoint.

Preferred Skills

• Accountability
• Administrative Support
• Budgeting
• Business Writing
• Customer Centricity
• Data Capturing
• Developing Others
• Document Management
• Inclusive Leadership
• Leadership
• Microsoft Office
• Office Administration
• Onboarding
• Organizational Knowledge
• Presentation Development
• Professional Ethics
• Travel Planning
• Typing

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