Main area Administration Grade Band 4 Contract 9 months (Fixed Term/Secondment) Hours Full time – 37.5 hours per week (9am-5pm Monday to Friday) Job ref 436-8006077
Site Oaklands Centre Town Birmingham Salary £28,392 – £31,157 per annum, pro rata Salary period Yearly Closing 26/05/2026 23:59
Job overview
To provide a comprehensive secretarial service to theConsultant Psychiatristsandtheclinicalteam;assistingthem in achieving theirobjectivesand liaisingwith all relevant andappropriate services.
To ensureallpatientmedicalinterventions areorganisedeffectively and efficiently so that patients are seen withoutclinical risk and within NHS guidelines and targets.
Main duties of the job
The post holder willbe responsible forundertaking a wide range of administrative and secretarial duties, which include the receipt of all correspondence, booking of patientmedicalappointments, attendance atdesignatedmeetingsrecordingaccuratenotes. Completion ofaudio transcription of clinical letters, reportsand other correspondence as required by the Consultant Psychiatristandmedical team.
To act as a focal point of contact andbe responsible forthe dissemination of information, messages and enquires for the medical team, liaising with multidisciplinary team members, other health professionals and staff within the Trust, GP’s, Social Workers, Service Users,Carersand any otherappropriate externalagencies. You will also help cover when other secretaries within theserviceare on annual leave.
Working for our organisation
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull, as well as specialised services nationally. We also offer medical, nursing and psychology training and are proud of our international reputation for both research and innovation.
Our population is culturally diverse, characterised in places by high levels of deprivation which create an increasing demand for our services and a necessity for us to make sure everyone can access the help they need. We are a team of compassionate, inclusive and committed people working together to provide excellent care to support our community. If you are looking for a place to belong, where you can make a real difference to people’s lives, join our team where our warm welcome is waiting for you.
Detailed job description and main responsibilities
For further information about the main responsibilities please view the attached job description and person specification.
We are unable to support applications from job seekers who require sponsorship to work the United Kingdom (UK)
Qualifications
- AMSPAR Diploma or equivalent qualifications or minimum of 2 year Med Sec experience
- Minimum of 5 GCSEs or equivalent
Experience
- Working knowledge of medical terminology
- Experience of Community / Inpatient setting
- Time management
- Ability to work under pressure
- Highly motivated
- Shows the ability to be flexible
- Possesses enthusiasm for developing the role
- Able to work the hours and duties required by the post
- Can work autonomously when necessary
- Has a good level of IT skills
Our Trust is committed to treating individuals fairly and ensuring they have the same opportunities to fulfil their potential, even if this means doing things differently for different people sometimes. We are working hard to ensure our workforce reflects the diversity within Birmingham and Solihull and that our services meet the needs of all diverse service users and carers.
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. As part of our safe recruitment practice pre-employment checks will be undertaken before any appointment is confirmed. As part of the selection process you may be required to undergo a Disclosure and Barring Service (DBS) check, however all cases of criminal record history are dealt with on a case by case basis.
Please note, if applicable for your role you will be required to cover the cost of your DBS certificate. This will be deducted from your salary over 3 months. You will also be required to sign up to the DBS Update Service before commencement with the Trust. The Trust will reimburse this. You will be contractually obliged to maintain your subscription.
All successful applicants will be required to complete the Trust’s induction programme. The Fundamental (Statutory and Mandatory) training will be in an e-learning format. You will be required to complete training modules online (approx. 9-14 hours depending on post) by the end of your second week with us.
Relocation expenses may be reimbursed subject to eligibility. The policy provides for reimbursement up to £8,000.
Please note – if you are applying for a role within Police custody, due to Police Vetting requirements you must have been a UK resident for the last years.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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