Be part of a team that makes a real difference to children and families. We’re looking for a Medical Secretary to provide high‑quality secretarial support to our paediatricians and ADHD practitioners. In this role you’ll play a vital part in ensuring clear, timely communication that supports safe and effective patient care.
Location & Hours
The role will be based across Derby Court and St Martin’s Hospital (Kempthorne House) and is offered on a six‑month fixed‑term contract with part‑time hours ranging between 15 and 30 hours per week.
Key Responsibilities
- Accurately type and process dictated medical reports and correspondence from paediatricians and ADHD clinics, ensuring timely distribution.
- Prepare and forward health reports and adoption medicals to relevant professionals within required deadlines.
- Liaise with external and internal professionals as needed to support effective communication.
- Manage team task lists and shared Outlook mailboxes efficiently.
- Act as a key point of contact for clinical staff, responding to queries and providing administrative support.
- Confidently use Microsoft Office applications and in‑house clinical database systems.
Essential Requirements
- Proven experience of digital audio typing and managing a busy workload.
- Ability to work independently and collaboratively within a multidisciplinary environment.
- Experience maintaining electronic records and working in line with Data Protection and Caldicott principles.
- Strong IT skills, including confident use of Microsoft Word, Outlook, Excel and database systems.
- Excellent communication skills, with the ability to handle sensitive and confidential information appropriately.
- Highly organised, able to prioritise, meet tight deadlines and work accurately under pressure.
- Professional, approachable and able to build effective working relationships with discretion and diplomacy.
- Proactive mindset with confidence to suggest and support improvements to processes.
- Ability to travel between base locations, with access to a car.
Desirable Requirements
- Previous experience in a medical secretary role and understanding of medical terminology.
- Audio typing qualification.
- Experience using Lexacom or similar digital dictation systems.
Benefits
- Salary: £25,500 – £27,098 FTE.
- Group pension.
- Free tea, coffee and milk at your base location.
- Membership of My Reward Hub, giving access to discounts on everyday purchases such as groceries, as well as cash‑back and voucher offers.
- Access to wages as you earn them to help cover life emergencies and avoid overdraft fees or high interest rates.
- Online and face‑to‑face help with mental and physical well‑being, including healthy recipes, activity challenges, post‑trauma support, legal, debt and life‑management help, as well as career coaching and counselling.
- Access to e‑Learning, bespoke career pathways and opportunities for continuing professional development through our outstanding learning and development team.
- Open, just culture encouraging the implementation of ideas that enhance service delivery, backed by at least £100,000 of ring‑fenced innovation funding each year.
We’re committed to equal opportunities and welcome applications from a broad, diverse range of people. We’re a disability‑confident, committed company, working to provide facilities, work‑environment adjustments and technical solutions to ensure inclusivity.
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