South West Yorkshire Partnership NHS Trust
Medical Secretary/Admin Worker
Location: Kendray Hospital, James Barnes Centre
Type: Temporary administrative assistant for the Enhanced Mental Health Team West
Hours: 22.5 hours per week, fixed term until 19 July 2027, ideally worked over 3 or 4 days
Closing date: 02 June 2026
Visa: At the time of advertising, this role does not meet the minimum requirements for the UK Visas and Immigration to sponsor candidates; we are unable to sponsor skilled worker visas. Candidates must prove right to work in the UK or alternative visa routes will be considered.
Responsibilities
- Plan practitioner diary and arrange meetings
- Minute taking for clinical meetings
- Provide excellent customer service and telephone support for busy lines
- Use own initiative and work as part of a team within the wider Admin Team
- Maintain organization of room bookings at James Barnes Centre
- Apply flexibility and adaptability to meet changing demands
- Communicate effectively, both verbally and in writing, ensuring confidentiality
- Follow administrative processes and maintain strict confidentiality of client information
- Assist with electronic client clinical systems (training provided)
Qualifications
- Competency at Level 3 or equivalent
- Willingness to undertake further study or development
Special Knowledge & Skills
- Good written communication skills, ability to prepare routine correspondence
- Good verbal communication skills, ability to obtain and pass on confidential messages
- Decision‑making and prioritisation
- Knowledge of the Data Protection Act
- Customer care skills
- Good interpersonal skills
- Resilience to pressure and exposure to emotional, distressing situations
- Non‑judgemental, empathetic manner
- Observation skills to identify potential risks and act appropriately
- Demonstrates Trust Values
- Fulfil Trust value‑based induction
- Knowledge of information governance
Training
- Willingness/ability to undertake all Trust mandatory training requirements and relevant refresher training
- Willingness/ability to undergo job development and training and maintain skills
Experience
- Recent secretarial / administrative experience, including copy / audio typing
- Minute taking and note taking
- Experience using email, maintaining and updating paper and electronic diaries, arranging meetings
- Proficiency with Microsoft Word, Excel, Outlook, PowerPoint
- Effective team member with minimum supervision
- Experience working in a busy environment with competing demands
- Understanding the need for strict confidentiality
- Initiative and organisational skills for prioritising own tasks and meeting deadlines
- Experience working in a caring environment and dealing with the public
Personal Attributes
- Flexible to meet demand of the post
- Responsive attitude and approach
- Dress appropriately for the environment
- Ability to travel around the Trust as appropriate to role
Physical Attributes
- Satisfactory sickness record over the previous 2 years
- Ability to fulfil Occupational Health requirements for the post (reasonable adjustments if necessary)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a Disclosure and Barring Service check for any previous convictions.
EEO Statement
We encourage and welcome applications from all protected characteristic groups, value diversity and want our workforce to reflect our communities.
Health and Safety
All employees of the Trust are strongly encouraged to have their up‑to‑date flu vaccination to protect staff and patients.
Employer
South West Yorkshire Partnership NHS Trust
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