Olympia Events, a renowned exhibition and conference venue, is committed to delivering outstanding customer service and supporting the community through investments in people and the environment.
Responsibilities
The Invoicing Assistant supports the Invoicing and Cashbook Controller with the accurate and timely processing of sales invoices, maintaining cashbook records, and providing cover for credit control activities. The role also assists the accounts payable team with invoice processing.
Sales Invoicing
- Prepare, review and raise accurate sales invoices in line with agreed pricing and contracts
- Ensure invoices are issued in a timely manner in accordance with billing cycles
- Verify billing data and resolve discrepancies prior to issuing invoices
- Maintain organised and up-to-date invoice records and supporting documentation
- Respond to internal and external queries relating to invoices and billing issues
Cashbook & Transaction Processing
- Post daily cashbook transactions, including receipts and payments
- Accurately record and allocate customer payments to the correct invoices
- Reconcile bank statements and investigate any discrepancies
- Maintain accurate and up-to-date financial records
- Assist with preparation of cash reports and month‑end reconciliations
Purchase Invoice Processing
- Process supplier invoices and assist with invoice coding
- Support payment runs and ensure appropriate approvals are in place
- Reconcile supplier statements and resolve discrepancies
- Assist with internal queries relating to supplier invoices or payments
- Ensure adherence to internal controls and approval processes
General Finance Support
- Maintain accurate and well‑organised financial records and documentation
- Assist with process improvements to enhance efficiency and accuracy
- Provide general administrative support to the finance team as required
- Ensure compliance with internal controls and company policies
Person Specification
- Highly organised with the ability to manage multiple tasks
- Proactive and able to work independently
- Strong problem‑solving skills
- Professional and confident when dealing with customers and suppliers
- Ability to meet deadlines in a fast‑paced environment
Skills
- Previous experience in invoicing, accounts receivable & accounts payable, or finance administration
- Strong attention to detail and high level of accuracy
- Good understanding of basic accounting principles
- Experience using accounting systems
- Strong Excel and data entry skills
- Good communication skills, with the ability to liaise with internal and external stakeholders
- Optional – studying for ACCA, CIMA or AAT
Sustainability Responsibilities
Olympia Events is fully committed to ensuring the safety and wellbeing of all children, young people and adults at risk (vulnerable groups) that attend our premises. Successful applicants may be required to complete a DBS Check prior to employment.
Equality, Diversity and Inclusion
Olympia Events is committed to Equality, Diversity and Inclusion and expects all employees to demonstrate a positive commitment to EDI by treating others fairly, avoiding discrimination, victimisation or harassment, and fostering positive working relationships.
This Job Description is not intended to be exhaustive; duties and responsibilities may vary according to the changing needs of the business.
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