Document Controller

Project Administrator and Document Controller Role

We are seeking a highly organised and proactive Administrator and Document Controller to join our team in the cable lay and burial sector. The successful candidate will play a critical role in supporting project organisation by ensuring that all administrative tasks and document control procedures are efficiently managed. This position requires a keen attention to detail, excellent organisational skills, and the ability to work collaboratively in a fast-paced environment.

Key Responsibilities

Document Control

• Manage, control, and distribute project-related documents, drawings, and reports.
• Ensure all project documentation is filed, archived, and easily retrievable according to company standards and project requirements.
• Maintain and update document registers, ensuring accuracy and currency.
• Ensure compliance with documentation standards and handle document flow between teams and stakeholders.
• Assist with audits by providing necessary documentation.
• Monitor deadlines, report compliance issues, and follow up on actions.
• Coordinate with clients on submission processes and organize regular alignment meetings.
• Serve as the point of contact for document control queries.

Administration

• Be the single point of contact for project organisation and document storage.
• Support project managers and teams with scheduling, correspondence, and travel arrangements.
• Maintain the project SharePoint site and prepare meeting documents.
• Assist in preparing project proposals and reports.
• Manage project management systems and coordinate with other departments.

Additional Responsibilities

• Maintain document control procedures and master registers.
• Distribute and track documents ensuring timely issuance.
• Organise and maintain electronic and physical archives.
• Support project schedules, milestones, and deadlines.
• Coordinate project meetings and record minutes.

Key Behaviours and Qualifications

• Strong organisational skills, attention to detail, and high accuracy.
• Excellent communication skills, both written and verbal.
• Ability to work under pressure and meet deadlines.
• Proactive and solution-oriented approach.
• Proficiency in document management systems, project management software, and Microsoft Office Suite.
• Familiarity with engineering drawings and industry standards (preferred).

Additional Details

• Seniority level: Associate
• Employment type: Full-time
• Industries: Office Administration, Renewable Energy, Oil and Gas

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