Receptionist / Administrator

Receptionist/Office Administrator

Nottinghamshire – Easy access off of the M1

Permanent, full time role working 37.5 hours per week

8-4pm/8:30-4:30pm/9-5pm – open pattern

Up to £28,000 per annum depending on experience

Key Responsibilities

Front of House / Reception

• Act as the first point of contact for all visitors, providing a welcoming and professional reception service
• Manage visitor sign‑in/out procedures in line with company policies
• Maintain reception and communal areas to a consistently high standard
• Handle incoming calls, directing enquiries appropriately and taking accurate messages
• Make outgoing calls when required
• Maintain daily logs of key personnel onsite for contact and safety purposes

Office & Facilities Management

• Act as the first point of contact for facilities issues, maintenance requests and repairs
• Liaise with landlords, contractors and service providers to resolve issues efficiently
• Coordinate maintenance works and site visits, minimising disruption to business operations
• Ensure meeting rooms, kitchens, and welfare areas are well maintained and fully stocked

Office Supplies & Procurement

• Manage office stationery, consumables, and business card ordering
• Maintain inventory levels and ensure timely replenishment
• Work with approved suppliers to ensure cost‑effective purchasing and stock control

Administration & Internal Support

• Provide administrative support to HR, including document preparation and general assistance
• Support Credit Control and Purchase Ledger teams with correspondence and updates when required
• Assist with vehicle‑related administration including contracts and service documentation
• Coordinate meetings, room bookings, and refreshments
• Carry out general office administration including filing, scanning, photocopying, and data entry

Post & Courier Management

• Receive, sort, and distribute incoming post efficiently
• Prepare and dispatch outgoing post
• Arrange and track courier deliveries as required

Health & Safety & Compliance

• Act as the designated Health & Safety contact for Head Office
• Support Health & Safety audits and ensure documentation is maintained in line with ISO standards International Organization for Standardization
• Attend Health & Safety meetings and represent Head Office updates and actions
• Track and follow up on Health & Safety actions and compliance requirements
• Maintain risk assessments and associated compliance documentation

Person Specification

• Confident communicating with stakeholders at all levels
• Strong customer service and interpersonal skills
• Highly organised with excellent time management and prioritisation ability
• Able to work independently and take ownership of office operations
• Calm, methodical, and solutions‑focused under pressure
• Professional, discreet, and able to handle confidential information appropriately
• Flexible and adaptable to changing priorities
• Strong team player with a collaborative approach
• Competent user of Microsoft Office
• Detail‑oriented, conscientious, and reliable

#J-18808-Ljbffr…