Senior Pharmacy Administrator – Cancer & Aseptics
Band 4
Main area Administration Grade Band 4 Contract. Fixed term: 23 months (Secondment for internal).
Hours: 37.5 hours per week.
Job ref 434-SCS7815917.
Site: Stoke Mandeville Hospital, Town Aylesbury.
Salary £28,392 – £31,157 per annum (pro rata for part time).
Closing 11/06/2026 23:59.
Job overview
Are you an organised and proactive professional with advanced IT skills? Join Buckinghamshire Healthcare NHS Trust as a Senior Pharmacy Administrator – Cancer & Aseptics. You’ll coordinate key administrative processes, support meetings, manage data systems, and contribute to the smooth operation of our Pharmacy Department in a fast‑paced environment.
Main duties of the job
- Manage daily administration for the Cancer & Aseptics team, including workload planners, scheduling, procurement and maintaining data systems.
- Support recruitment and onboarding.
- Organise meetings, prepare agendas, take minutes, and ensure follow‑up actions are completed.
- Produce reports, support projects and act as main point of contact for external enquiries.
- Maintain office supplies and ensure health and safety compliance.
- Work independently with advanced IT skills, ensuring adherence to confidentiality and data protection policies.
What does Buckinghamshire Healthcare NHS Trust offer you?
- Learning and development opportunities to support your career progression.
- Flexible and agile working opportunities, alongside NHS benefits such as generous annual leave entitlement, pension and access to NHS discount schemes.
- A range of health and wellbeing services to promote a healthy, happy workforce.
Why work for us?
- We’re committed to promoting inclusion and making sure all colleagues feel they belong.
- We encourage new colleagues from a diverse range of backgrounds to apply.
- We create a workplace where differences are valued and colleagues treat one another with dignity and respect.
- A keen supporter of the Armed Forces Community, employing service leavers, veterans and their families.
What do we stand for?
- Vision – provide outstanding care, support healthy communities and be a great place to work.
- Mission – provide personal and compassionate care every time.
- Care values – collaborate, aspire, respect and enable.
Person specification
Education, Qualification & Training
- Good standard of general education to GCSE level or equivalent, including Maths and English Language.
- A Level / NVQ Level 3 in Administration or equivalent experience.
- European Computer Driving Licence (ECDL) or Computer Literacy and Information Technology (CLAIT) or equivalent.
Experience
- Knowledge and proficiency in use of relevant software packages including Excel, Word and Outlook.
- Knowledge and proficiency in using online ordering, requisitioning and finance systems (e.g. eProc.).
- Experience of working in a busy administrative environment, delivering a full range of administrative procedures.
- Ability to plan, prioritise and organise a number of activities and continually reprioritise to meet tight, conflicting and often changing deadlines. Work well independently as well as part of a team.
- Ability to produce documentation to a high standard.
- Experience in minute taking and agenda setting.
Skills, Abilities & Knowledge
- Ability to communicate with all levels of NHS staff either verbally or in writing in a sensitive and polite manner.
- Ability to organise and prioritise workload.
- Skilled in the ability to use Microsoft software to a high level.
- High motivation to work unsupervised as well as ability to take instruction.
- Ability to professionally engage with a range of people, both internal and external to the organisation.
- Thorough understanding of confidentiality and security of information.
- Confident and resilient and able to deal with conflict.
- Demonstrate effective problem‑solving abilities and independence.
Special Circumstances
- May be required to work cross‑site or attend external training.
PPE requirements
Buckinghamshire Healthcare NHS Trust requires all colleagues to wear appropriate personal protective equipment (PPE) in accordance with our infection prevention and control procedures.
COVID-19 and Flu vaccinations
Vaccinations remain the best way to protect yourself, your family, your colleagues and our patients from viruses when working in our healthcare settings. We encourage staff to be vaccinated when recommended.
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