LEGAL SECRETARY – PRIVATE CLIENT DEPT – LUTON – REF NO: L4L1147

LEGAL SECRETARY – PRIVATE CLIENT DEPT – LUTON

Position Reference: L4L1147

Role Overview

A legal secretary will assist the Private Client Department at our Luton-based firm. The role involves document preparation, diary management, client communication and administrative support for fee earners.

Responsibilities

• Produce documents and correspondence using digital audio/dictation and copy typing.
• Create and manage standard template documents such as probate applications, wills and LPAs.
• Cost and bill files, claim and pay disbursements.
• Attend to client enquiries by telephone or in person.
• Maintain fee earners’ diaries, schedule appointments, arrange meetings and travel.
• Set up new files accurately and promptly on instruction.
• Maintain client details on the firm’s database (ALB) and update as required.
• Handle filing and storage/retrieval of client files.
• Ensure Lexcel compliance, manage money‑laundering checks and record‑keeping.
• Support department admin and provide secretarial support to fee earners.
• Apply GDPR principles and secure sensitive information.
• Perform ad‑hoc duties requested by professional staff.
• Assist in firm‑wide and departmental marketing events.

Qualifications

• Previous experience as a legal secretary, preferably in private client.
• Audio dictation and typing skills.
• Organisational skills and ability to prioritise work.
• Strong interpersonal, written and oral communication skills.
• IT skills – case‑management system, MS Word, Outlook, Excel.
• Knowledge of private client law: wills, LPAs, trusts and probate.
• Understanding of GDPR and the handling of confidential data.

Benefits

• Salary £25,000–27,500, dependent on experience.
• Staff introduction bonus.
• 25 days holiday.
• Auto‑enrolment pension scheme.
• Enhanced sick pay.
• Free eye tests.
• Paid flu vaccinations.
• Discounted legal advice.
• Opportunities to participate in company‑sponsored charitable events.

Details

Location: Luton office.

Employment: Full time (09:00 to 17:30, Monday to Friday, one hour lunch). Flexible arrangements – part‑time, job share considered.

Department: Private Client – Wills, Trusts, Probates.

Start date: ASAP.

Applications received via email: info@legals4lawyers.co.uk.

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