We are seeking an Operations Coordinator to support the daily operations of our 75-person architectural studio. This position will work directly with the Head of Operations, Front of House Coordinator, and Housekeeper to ensure efficient studio operations while maintaining our established hospitality-focused culture. This role offers an excellent opportunity for an ambitious and agile professional who thrives in a dynamic, fast-paced and creative environment.
This position requires full-time presence in our London studio.
Responsibilities
- Administration and systems
- Provide general administrative support
- Assist with maintaining accurate records and database systems
- Assist with general stock takes and supplies ordering
- Support staff with travel bookings through the third-party booking service
- Front of house and operational cover
- Cover and support the FOH Office Coordinator when absent or away from the front desk
- Provide cover for other operational roles during periods of absence or leave
- Studio and facilities
- Assist with AM/PM studio walkarounds to ensure the studio and its facilities remain organised and set up for efficient working
- Assist with coordinating studio improvement initiatives, facilities suppliers and maintenance visits
- Undertake opening and closing duties as required
- Health and safety
- Provide support to the H&S team, including minute taking, weekly alarm testing and other H&S-related activities
- Events and hospitality
- Support the planning and preparation of studio breakfasts, lunches and all staff events and trips
Skills and experience
- Agility and willingness to assist across various studio functions
- Excellent interpersonal and communication skills
- Previous experience in a similar operational role
- Proactive problem-solving skills
- Ability to multitask in a fast-paced environment
- Strong organisational skills with excellent attention to detail
Benefits
Our studio offers a dynamic and creative environment, supported by a talented and dedicated team of 75 staff members who are committed to environmental and social sustainability.
In addition to a stimulating work culture, we provide a range of employee benefits, including private health insurance, a cycle-to-work scheme, a cash health plan, employer pension contributions, an employee assistance plan, and enhanced maternity and paternity leave. For candidates who need to relocate to London, we also offer visa assistance.
Our flexible core hours policy allows you to customise your working day, and we also provide the opportunity to work abroad for up to 15 days a year.
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