Legionella & FGAS Coordinator

Job Title: Legionella & Refrigerant Gas Coordinator

Global Workplace Solutions is a division of CBRE that delivers integrated solutions across large multi‑discipline property portfolios. The BT Workplace team provides building maintenance services to 7,000 buildings across the UK. This role is part of the team that delivers exceptional service to BT.

Responsibilities

Governance, Planning & Scheduling

• Maintain the account Legionella Written Scheme of Control and the F‑Gas compliance plan.
• Coordinate PPM calendars and reactive tasks with Operations and suppliers.
• Keep compliance dashboards and trackers current.

Technical Coordination Water Hygiene (Legionella)

• Support implementation of the Written Scheme across sites.
• Review water hygiene reports and coordinate remedial actions.
• Monitor repeated non‑conformances and drive fixes.

Technical Coordination Refrigerant Gas (F‑Gas)

• Maintain an accurate refrigerant asset register.
• Coordinate leak checks, repairs and recharge activities.
• Track refrigerant usage, recovery and disposal.

Supplier & Stakeholder Management

• Act as day‑to‑day contact for hygiene and HVAC partners.
• Verify documentation quality and raise concerns.

Assurance, Audit & Evidence Quality

• Conduct site checks to verify task completion.
• Record findings and track actions to closure.

Incident / Near‑Miss Support & Learning

• Support investigations into hygiene failures or refrigerant leaks.
• Capture evidence and coordinate corrective actions.

Data, Reporting & Systems

• Ensure all compliance data is accurate and stored correctly.
• Produce monthly reports.

Training, Communication & Engagement

• Provide briefings and toolbox talks on Legionella and F‑Gas controls.
• Promote RISE behaviours.

Projects & CDM Interface

• Check RAMS/CPPs for water/refrigerant controls.
• Escalate complex system changes.

Person Specification

Essential

• Practical experience in Legionella and/or F‑Gas compliance.
• Strong understanding of statutory maintenance and evidence requirements.
• Good data and reporting skills.
• Strong communication and organisational skills.

Desirable

• Relevant technical qualifications.
• Experience supporting audits and investigations.
• Familiarity with ISO 45001/14001 and CDM.
• Experience in multi‑site environments.

Salary & Benefits

• Competitive salary.
• Comprehensive benefits programme supporting mental, physical, emotional and financial health.
• LinkedIn Learning access and internal career pathways.
• Paid volunteering days and discount cards.

Why CBRE

• Values‑based culture with RISE values: Respect, Integrity, Service, Excellence.
• Inclusive employer committed to diversity and inclusion.

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