Hayley Menzies is a contemporary luxury fashion brand rooted in the eclectic spirit of Portobello. We are entering a new phase of structured growth and are seeking a highly organised, detail-driven Finance & Operations Assistant to support the core financial and operational functions of the business.
This is a varied, hands‑on role at the centre of the studio – ideal for someone commercially minded, confident with numbers, and comfortable working across finance, logistics and operations.
Finance & Operations Assistant
Notting Hill, London (Studio-Based)
Full‑Time | Immediate Start
£26,000–£28,000 (depending on experience)
The Role
You will work directly with our Finance & Operations Manager and support across:
- Credit control and debtor management
- Wholesale shipping and logistics coordination
- Financial administration and reconciliations
- HR administrative support
- Studio and operational organisation
This role requires someone proactive, calm under pressure, highly organised and confident using spreadsheets.
Key Responsibilities
Credit Control
- Monitor wholesale accounts and aged debtors
- Proactively chase overdue payments
- Maintain accurate debtor reporting
- Support improvement of payment discipline
Wholesale Logistics
- Coordinate outbound wholesale shipments
- Liaise with warehouse and logistics partners
- Prepare shipping documentation
- Track deliveries and resolve delays
Finance Administration
- Reconcile company credit cards
- Support bank reconciliations
- Process invoices and ensure correct coding
- Assist with cash flow reporting preparation
HR & Studio Admin
- Maintain employee records and holiday tracking
- Support onboarding documentation
- Order studio supplies and manage operational admin
About You
- 1–3 years’ experience in finance, operations or office administration
- Experience supporting credit control or accounts receivable
- Strong Excel skills and confident working with data
- Highly organised and detail-oriented
- Professional and confident when chasing payments
- Flexible, hands‑on and solutions‑focused
- AAT or part‑qualified accounting qualification preferred (not essential)
Package & Working Structure
- Salary: £26,000–£28,000 depending on experience
- Studio‑based role in Notting Hill with one WFH day
- Company laptop provided
- Opportunity to grow with a scaling independent fashion brand
Why Join Us?
You will join a growing, design‑led fashion brand at an exciting stage of professionalisation and growth. This is an opportunity to take ownership of meaningful operational and financial processes and be part of building a more structured, scalable business.
To apply, please send your CV and a short covering note to sanjay@hayleymenzies.com outlining your relevant experience.
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