Sales And Purchase Ledger Clerk

Sales & Purchase Ledger Clerk

Location: York, North Yorkshire YO19

12‑Month Fixed Term Contract

Salary: £25,000 – £28,000 per annum

Location: On‑site role, commutable from Selby, Dunnington and York

The Role

You will be responsible for the accurate management of sales orders, invoicing, purchase ledger activity and expense approvals, while supporting month‑end reporting and financial controls.

Key Responsibilities

Sales Order Management

• Manage the end‑to‑end sales order process from entry to invoicing
• Monitor order progress and liaise with internal departments to ensure timely fulfilment
• Prepare and manage documentation, including export paperwork where required

Invoicing & Credit Control

• Release completed sales orders for invoicing after validating accuracy
• Raise and issue customer invoices in line with agreed terms
• Process and track customer credit claims, ensuring appropriate approvals

Purchase Ledger & Invoice Processing

• Process purchase orders and supplier invoices with correct coding and approval
• Match invoices to purchase orders and delivery notes
• Resolve invoice and supplier discrepancies with internal teams

Expenses & Controls

• Review and approve employee expenses in line with company policy
• Ensure receipts, coding and compliance standards are met

Month‑End Support

• Assist with accurate sales and purchase cut‑off at month end
• Support reconciliations and provide data for management accounts

Skills & Experience Required

• Strong organisational skills with excellent attention to detail
• Confident communicator, able to work with both internal teams and external suppliers
• Good understanding of sales and purchase ledger processes
• Experience in order processing, invoicing, AP/AR or a similar finance role
• Competent in Microsoft Office, particularly Excel, and finance/ERP systems
• Knowledge of export documentation is advantageous but not essential

Contract Details

• 12‑month FTC (with potential extension)
• 22 days holiday plus bank holidays
• Fully on‑site role

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