Purchasing Assistant

Job Description: Purchasing Assistant

The Purchasing Assistant supports the supply chain team by assisting with purchasing activities, supplier coordination, order processing, and inventory tracking. This role ensures timely and cost-effective acquisition of goods and services while maintaining accurate purchasing records.

Key Responsibilities

• Assist in creating and processing purchase orders
• Communicate with suppliers regarding pricing, availability, and delivery schedules
• Track orders and ensure timely delivery of goods and services
• Maintain accurate purchasing records and documentation
• Support supplier evaluation and onboarding processes
• Monitor inventory levels and notify management of shortages
• Resolve discrepancies related to purchase orders, associated invoices, and shipments
• Handling internal purchase requisitions
• Ensure compliance with company purchasing policies and procedures
• Maintaining an approved suppliers list reqularly and as required

Required Skills & Experience

• At least 2 years of experience in purchasing, procurement, or administrative support
• Basic understanding of procurement processes
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong organizational and time-management skills
• Excellent communication and interpersonal abilities
• Strong attention to detail and accuracy
• Ability to work in a face-paced environment
• Problem solving and analytical skills
• Proactive mindset
• Alignment with company values:
  • Passion and can do attitude
  • Eager to work as a team
  • Strive to learn and improve
  • Act with integrity

Working Conditions

• Office-based
• Standard business hours (7.30am – 4.30pm, Monday to Friday)

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