Scheduling Coordinator

Scheduling Coordinator

Permanent

Salary & Benefits

• Starting salary from £29,552.76 per annum (depending on experience).
• Shift Pattern: Hybrid working. Week 1 based at HPC 07:00 – 15:00 Monday – Thursday, 07:00 – 14:00 Friday. Week 2 based at home – 11:00 – 19:00 Monday – Thursday, 11:00 – 1800 Friday.
• 8.65 % bonus
• Annual leave of 25 days + Bank Holidays.
• Company sick pay
• Pension Scheme 5 % employer contribution
• Access to an industry-leading Employee Benefits Platform offering lifestyle savings and discounts on most high street retailers, a Reward and Recognition programme.
• The opportunity to develop your career with access to training and development programmes.
• Employee Assistance Programme that provides a health and wellbeing support service.
• As an employer of choice, we focus on wellbeing, training, and career progression.
• Employee Referral Scheme.
• Access to online GP services.

General Responsibilities

• Monitor the Fulcrum mailbox and reply to all correspondence.
• As a system administrator, create Fulcrum bookings, approve and coordinate vehicle movements and material requirements to support several WJ departments. Ensuring information, locations and resources are in place.
• Liaise with WJ ground crews to ensure platform updates, delays, cancellations and contractor interfaces are communicated to relevant parties.
• Communicate with contractor in the event of incorrect or rejected requests.
• Compile accurate daily reports and forward to relevant departments and contractors.
• Attend daily meetings as allocated by management.
• Follow the escalation process when required.
• Ensure all records are updated.
• Undertake any other work as directed by the Scheduling Manager or Team Leader.

Scheduling & DMS Responsibilities

• Monitor multiple mailboxes and reply to all correspondence.
• Process external delivery requests in accordance with NNB policies and forward delivery confirmation and instructions to relevant parties.
• Create Visitor bookings for drivers/personnel in accordance with NNB policy.
• Coordinate external deliveries ensuring all resources are in place to receive deliveries and notify of delays to the delivery schedule.
• Support contractors in achieving efficient distribution operations at HPC.
• Ensure daily schedules are correct and implement changes according to work streams.
• Compile daily delivery schedule, ensuring all information is correct and send to relevant personnel and departments.

Qualifications

• CITB Operative H&S test (must be completed before the start date).

Experience

• Previous experience using Delivery Management Systems.
• Working within a construction site.
• Good written and verbal communication.
• Good IT skills and understanding of booking software.
• Demonstrate the ability to think and act quickly under pressure.
• Able to demonstrate an ability to work as part of a team.
• Ability to work with other internal processes and systems.

For this role you must have evidence of right to work in the UK.

As a project, we do not discriminate on the grounds of age, gender, race, colour, religion, disability or sexual orientation, and we welcome applications from all sections of the community.

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