Workforce & Absence Coordinator

Workforce & Absence Coordinator | Rosyth

Permanent

Hours: Monday-Friday 11am-7pm

Salary: Up to 32k

Immediate start

About the Opportunity

Our manufacturing client is looking for a dynamic, people‑focused Workforce & Absence Coordinator to join their thriving, fast‑paced team. This role is at the heart of the business, ensuring smooth operation through accurate workforce activity monitoring, trend analysis, and proactive staff planning.

You’ll work closely with Production and HR teams, becoming the primary person for absence management, workforce reporting, and staff planning support.

Key Responsibilities

• Maintain accurate absence, time & attendance, holiday and leaver data within internal systems.
• Produce daily, weekly and monthly reports by department, highlighting key insights and trends.
• Ensure the time & attendance system is correctly completed and closed off for month‑end payroll.
• Collaborate with Manufacturing managers on labour gap analysis and workforce planning to support productivity targets.
• Provide administrative support for interviews, investigations and disciplinary/probation meetings, including note‑taking, report preparation and drafting outcome letters.
• Coordinate occupational health referrals and employee health surveillance appointments.
• Prepare absence certification checks ahead of shift start and ensure all checks are completed prior to payroll cut‑off.
• Monitor payroll deadlines, escalating risks of non‑payment where necessary.
• Identify potential AWOL cases and notify relevant managers.
• Participate in daily operational meetings to keep workforce trackers and absence information up to date.
• Arrange and contribute to weekly absence and workforce review meetings.

What You Bring

• Previous experience in a busy admin or HR Support role, ideally involving reporting & absence management.
• Strong Microsoft Office skills, particularly Excel (pivot tables, VLOOKUP, graphs, mail merge).
• Confidence analysing data and clearly presenting insights.
• Excellent attention to detail and accuracy with systems and figures.
• Ability to manage competing pressures and tight deadlines.
• A proactive and supportive approach with a willingness to improve processes.
• Strong communication skills and confidence liaising with stakeholders at all levels.

Benefits

• Ongoing training and development opportunities.
• Company pension scheme (T&Cs apply).
• Private health insurance (T&Cs apply).
• Staff benefits including wage stream, cycle to work and gym discounts.
• A supportive team environment within a stable and growing business.

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