Maintenance Assistant

Maintenance Assistant – Edinburgh

Equans is looking for a reliable maintenance assistant to join our team onsite at Argyle House, Edinburgh (EH3 9DS).

This is a full‑time permanent role (40 hours a week). Working hours: Monday‑Friday 6am – 3pm (1 hour lunch).

This role offers a competitive salary and excellent benefits.

Responsibilities

• Carry out Planned Preventative Maintenance (PPM), documenting all work in real time using PDAs and logging start, wait, stop, completion and travel times with comprehensive comments.
• Complete all relevant paperwork for PPM, reactive and breakdown tasks and submit them timely to the contract administrator.
• Update client CAFM systems with detailed records of task progress and outcomes.
• Respond promptly to reactive maintenance tasks, report plant failures, and issue quotations to the line manager.
• Remedy plant faults swiftly within delegated authority or client authorisation.
• Maintain and manage spare parts inventory, providing parts lists and estimated timelines for remedial work.
• Conduct Point of Work Risk Assessments (POWRA) and ensure all tasks are executed with up‑to‑date Method Statements and Risk Assessments, adhering to strict safety and SHEQ standards.
• Operate the Permit to Work system following Equans and client protocols.
• Participate in mandatory and skills training to maintain competency.
• Foster strong working relationships with Equans staff, subcontractors and client representatives.
• Uphold the professional image of Equans at all times.
• Maintain cleanliness and order of all plant rooms under Equans’ responsibility.
• Supervise subcontractors during on‑site maintenance activities.
• Comply with contractual KPIs and SLAs and participate in regional on‑call rosters for out‑of‑hours breakdown response.
• Ensure tools and test equipment are regularly audited and safe to use.
• Monitor and manage oil levels for heating systems, ordering supplies as necessary.
• Escort and provide site access to landlords, clients, and contractors, and oversee contractor inductions.
• Maintain regular communications with landlords, client staff, contractors and on‑site teams.
• Perform any additional maintenance duties reasonably requested.

What we offer

• 24 days annual leave (plus public holidays)
• Life cover equivalent to 1.5 times the annual salary
• Employee discount schemes on major brands and retailers
• Gym membership discounts
• Cycle‑to‑work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities including professional qualifications and tailored training programmes
• Attractive employee referral rewards scheme
• Access to a growing employee community network covering disability, LGBTQ+, ethnic backgrounds, women, parents and young professionals
• 24/7 employee assistance program and access to a mental wellbeing app

Qualifications

• Experience in facilities management
• Enthusiasm to learn and take on challenges
• Computer literate
• Excellent communication skills within Equans, clients and other service partners and suppliers
• Diplomatic handling of client personnel
• Self‑motivated and able to work unsupervised
• Team player
• Flexible and adaptable to change
• Maintains a clean and professional appearance
• Physically able to perform the job
• Fluent in English (written and oral)
• Available to participate in an out‑of‑hours stand‑by rota

Equality and Diversity

Equans is committed to delivering a culture where everyone’s voice is heard and supported. We encourage applications from women, ethnically diverse individuals, people with disabilities and other protected groups under the Equality Act 2010.

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