Facilities Assistant

PURPOSE

To support the delivery of facilities services across the Group’s offices, by providing a high-quality administration, front of house, and hospitality service, that supports the Company’s objectives and ensures the smooth running of safe and well‑maintained workplaces.

RESPONSIBILITIES

• Support the reception and hospitality services, covering holidays, breaks and other absences.
• Provide administration support to the Facilities Team, including maintenance of policy and procedure documentation, production of management reports and information.
• Process Group facilities-related invoices for payment.
• Undertake routine office inspections, ensuring compliance with regulations and logging hazards.
• Assist with completion and follow‑up of DSE assessments for staff.
• Order and replenish stock for tea‑points and breakout areas.
• Monitor cleanliness standards and liaise with cleaning contractors.
• Prepare meeting rooms, move tables and chairs, and set up equipment when needed.
• Keep Planned Preventative Maintenance logs and service records up to date for Group offices.
• Handle service requests from staff across all Group offices, ensuring reactive maintenance jobs are scheduled and progressed promptly.
• Meet visiting contractors and direct them within the offices.
• Assist with mailroom tasks and handle deliveries.
• Perform any other facilities tasks reasonably expected to be part of this role.

This is a part time vacancy, 5 days a week 9.30am – 2pm.

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