Admin cum Purchasing Assistant

Responsibilities

• Source and procure materials, equipment, and supplies according to operational and project requirements.
• Compare and evaluate quotations from suppliers to ensure competitive pricing, quality, and service standards.
• Conduct market research on products, vendors, and services to secure the best value for the Company.
• Prepare purchase orders and maintain accurate records of all purchased products and transactions.
• Monitor inventory levels and coordinate replenishment orders to ensure sufficient stock availability.
• Liaise with suppliers, delivery personnel, warehouse teams, and outlets to ensure timely delivery of goods and services.
• Inspect purchased items upon delivery and promptly report discrepancies, defects, or quality issues.
• Prepare reports on purchases, cost analyses, and procurement-related matters for management review.
• Apply, renew, maintain, and update outlet licences and permits, including but not limited to SFA, Electrical Licence, Music Licence, and Liquor Licence.
• Provide administrative support to the CEO and Head of Admin on daily operational matters.
• Assist the Head of Admin in the setup of new outlets and closure/reinstatement of existing outlets.
• Maintain proper filing systems and ensure secure handling and disposal of confidential documents.
• Purchase and manage office supplies, stationery, and pantry items, including sourcing for new suppliers and cost‑saving opportunities.
• Handle general administrative duties such as preparing correspondence, arranging courier services, receiving visitors, and answering incoming calls when required.
• Coordinate and organize department meetings, conferences, venue bookings, catering arrangements, and meeting setup requirements.
• Review tenancy agreements and renewal documents, and assist in monitoring lease‑related matters.
• Perform company errands when required, including visits to government agencies, post office, SP Services, suppliers, and related service providers.
• Assist the HR/Admin department during payroll periods and support payroll‑related administrative work.
• Perform any other ad‑hoc duties assigned by Management.

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