Logistics Administrator | NEU region (DE, FIN, UK)

This role will assist the European logistics team in the monitoring of the in and outbound flow between warehouses (Greenford & CEVA), ensuring that the correct allocations and stock levels are maintained to ensure customer satisfaction.

Role and Responsibilities

• Support monitoring and coordinating inbound and outbound stock movements for European stores and e‑commerce customers (EU and UK).
• Prepare and update daily, weekly, and monthly logistics reports.
• Track and monitor transport activity, delivery schedules, and store requests.
• Liaise with the warehouse, CEVA, allocation, online teams, finance, and merchandising teams to ensure smooth distribution.
• Verify transport and warehouse invoices and report discrepancies.
• Maintain and update invoice, pallet, and order logs, ensuring data accuracy.
• Capture, consolidate, and manage logistics and outbound data in Excel and relevant systems.
• Update and share intake and shipping data with the Allocation and Merchandising teams.
• Monitor food item intake and expiry dates with Ceva, Allocation and Merchandising teams.
• Coordinate delivery arrangements and communicate with regional teams and stores.
• Support customs documentation and shipping data updates (e.g., Big Blue site).
• Participate in stock takes, store visits, and regular logistics meetings.
• Plan and follow operational schedules, proactively addressing abnormal or urgent situations.
• Update and maintain Excel reports related to logistics operations, ensuring data accuracy and timely reporting with Finance team and RKJ logistics teams.

Knowledge and Skills

• Advanced knowledge of Excel and GMD system.
• Highly analytical with good attention to detail.
• Good planning skills.
• Able to build strong relationships.
• Logical thinking.
• Strong negotiation skills.
• Team player.
• Proactive, able to take strong initiative.
• Pragmatic approach to problem solving.

Education and Experience

• Previous experience in a retail environment useful.
• Experience in data processing/management.
• Experience working with Excel.
• Good understanding of supply chain/logistics principles is highly advantageous.

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