Production & Logistics Administrator

Role: Production & Logistics Administrator

Location: Normanton (Wakefield), West Yorkshire

Hybrid: No, Site based

Duration: 4 – 8 Weeks

Pay: £14 – £15 an hour (PAYE)

Site: Normanton, West Yorkshire

Hours: Monday-Thursday 8am – 5pm; Fri 8am – 1pm (30 min break each day)

Start Date: ASAP

Overview

To ensure correct completion of works orders, generate CofC’s, ensuring a match of serial numbers to product documentation and arrange all shipments. To provide a clear link across Cell planning within the daily production system, generating exception reports.

Responsibilities

• Completion of jobs within Epicor ensuring all materials & labour allocated.
• Involved in Logistics, packaging, and dispatch (invoice generation, serial number scanning/processing/internal customer needs and requirements).
• Match serial numbers from each CofC and allocate to each shipment.
• Generate all documentation for shipments including Commercial Invoice, CofC with Visual Factory, Delivery notes, Master Pack shipment documents, Generation of Declarations of Origin, as required.
• Customer portal entries for shipments & customer documentation entry.
• Arrange logistics for shipments in & out of site.
• Liaise with customers regarding any delivery queries.
• Keeping shipping documentation up to date on Epicor.
• Generating reports.
• Employee Skin check testing.
• Liaise with accounts regarding customer status.
• Obtaining carriage quotes for sales & purchasing.
• Checking and counter signing pallet sheets.
• Filing and other ad-hoc duties.
• Company First aid.

Key Skills

• Strong customer focus.
• Data analysis and proficiency in using data to make decisions.
• Proven background in problem solving and effective implementation of new processes.
• Ability to identify and evaluate operational risks.
• Experience operating in an engineering/technical and manufacturing environment.
• Intermediate IT skills – Word, Excel, Outlook, PowerPoint.
• Proficiency in MES Software (Visual Factory) and Epicor Kinetic ERP system.

Education & Experience

Essential

• Educated to degree level or equivalent experience.
• IT skills – Word, Excel, Outlook, PowerPoint.
• High level of diligence and attention to detail.
• Customs commodity & Tarriff code requirements.
• Knowledge of declaration of origin requirements for export shipping.
• Relevant knowledge of Lean Manufacturing and Continuous Improvement processes.
• Factory Health & Safety awareness.

Key Competencies

• Strong written and verbal communication skills; deliver persuasive briefs to executive.
• Excellent leadership and influence over diverse teams.
• Remain calm and diplomatic under pressure.
• Operate with a high level of autonomy and diligence.
• Highly organised to meet deadlines.
• Prioritise effectively and make timely decisions.
• Analyse and disseminate information.
• Drive and embed change.
• Embrace a Continuous Improvement mindset.
• Leadership of your area aligned to the business objectives, daily, weekly and monthly.
• Ability to plan and link work plans across the Production cells.

This job description outlines the key duties and responsibilities but may evolve to reflect changes in the company’s strategy, market landscape and business needs.

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