Office/Travel Coordinator

We are looking for an organised, proactive, and people‑focused Office Coordinator to join our growing team. This role plays a key part in coordinating company events, managing travel arrangements, and providing high‑quality administrative support across the organisation.

You will work closely with internal teams, external partners, and healthcare professionals to ensure all events, meetings, and travel activities run smoothly and professionally. The ideal candidate will be detail‑driven, confident in communication, and able to manage multiple priorities in a fast‑paced environment.

Key Responsibilities

Travel Administration

• Arrange travel inline with the company travel policy for employees, visitors, and healthcare professionals, including flights, accommodation, and ground transport.
• Maintain accurate travel records and provide monthly travel reports to the management team.
• Manage changes, cancellations, and travel‑related queries promptly and professionally.

Event Coordination

• Support the coordination and delivery of company and partner events, meetings, training sessions, and conferences.
• Coordinate event logistics including venues, catering, equipment, attendee lists, and schedules and working with key suppliers.
• Assist with event communications, invitations, and post‑event follow‑up.

General Administration

• Provide administrative support to the wider team as and when required.
• Maintain company records, databases, and documentation to ensure accuracy and compliance.
• Support with office supplies, facilities coordination, and general office upkeep.
• Marketing administration support (business cards, name badges, marketing collateral).
• Assist with internal meeting setup, room bookings, and hospitality arrangements.
• Assist with coordinating interviews for various positions across the organisation.
• Build strong cross‑function collaboration with HR and leadership team to ensure coordinated consistent workplace support.

Qualifications

• Education:
• Sound academic achievements at Secondary School and Tertiary College
• Experience:
• At least 1-2 years of experience in an administrative or event management role.
• Skills & Abilities:
• Strong organisational skills with a keen eye for detail.
• Excellent communication skills, both written and verbal.
• Ability to handle sensitive and confidential information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work effectively in a fast‑paced, dynamic environment.

Additional Information

• Office‑based with occasional flexibility for remote work.
• Decision Making/Judgement – Selects effective approaches to solving issues, based on available information and business objectives and escalates appropriately.
• Relationship Builder – Builds and maintains relationships within the team and across the wider organisation.
• Proactive – Has a pro‑active and independent personality, ability to manage their own workload and prioritise appropriately.
• Strong internal drive and motivation to make a difference and add value to an organisation.

This Job description is not exhaustive but outlines the main requirements.

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