Location/s: Tadley, UK
Recruiter contact: Alice Roostan
Overview of the role
You will be an ambassador for Mott MacDonald as the first person our clients and visitors will meet. With a professional, warm and welcoming personality you will be focused on ensuring everyone enjoys a great experience when attending our premises. You will work as part of the Premises ‘go to’ team for all local help and support and you will have high standards when representing Mott MacDonald and upholding our corporate brand. This office based role is part‑time (30 hours, Mon‑Thurs), reporting directly to the Reading Office Manager.
Responsibilities
- Be the key point of focus for all things office related
- Responsibility for meeting & greeting all visitors ensuring a welcoming and safe environment is always maintained
- Securely handle calls, post, orders i.e. PPE & stationery and general enquiries
- Communicate local office inductions, emergency arrangements, first aid etc
- Ensure workstations and meeting rooms are set up correctly, with all AV equipment in working order, including troubleshooting when required
- Maintain the catering supplies for the office
- Assist the Office manager where required on any H & S tasks
- Act as an appointed first aider and emergency warden
- Co‑ordinate emergency wardens and first aid cover
- Act as the first point of contact for any maintenance or cleaning issues, making sure issues are logged promptly
- Ensure the office is kept clean & tidy including compliance with our clear desk policy
- Undertake monthly office inspections
- Co‑ordinate car parking arrangements including visitor parking
- Occasional travel required to our Reading office.
Candidate specification
As an Office Coordinator you will be focused on operational activities for the office ensuring staff and visitors enjoy a great experience when attending our premises. In this role you will be responsible for compliance with all mandatory procedures under Mott MacDonald’s Business Management System, namely health, safety, security, information security, and office environmental management.
Desirable criteria for the ideal Office Coordinator
- Previous experience in an Office/Facilities/Front of House role
- Excellent people skills
- Ability to effectively communicate with staff and visitors through phone, email and in person
- Able to work independently and as part of a team
- Some knowledge of Health and Safety in the context of an office environment
- Be prepared for a very varied role
- Know what is and deliver great customer service
- Ability to keep calm and patient even in challenging situations to resolve immediate problems and deliver long term solutions
- Proficient in MS office applications
Please be advised that offers for this role are conditional upon obtaining the appropriate level of Security Clearance.
Closing date
Closing date for applications for this role will be midnight on Friday 29th May. Please note: If we receive a high volume of applications before this date, the advert may be taken down early.
Equal opportunity and diversity
We welcome applications from individuals at all experience levels who believe they possess the necessary skills. We are committed to fostering a diverse and inclusive workplace, and we encourage candidates from all backgrounds to apply.
Accessibility
We want you to perform your best at every stage in the recruitment process. If you are disabled or need any support to enable you to apply or attend an interview, please contact us at reasonable.adjustments@mottmac.com and we will talk to you about how we can support you.
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