Your Role
We are seeking an experienced Team Coordinator to join our London office support team. In this role you will be integral to the experience of both our employees and our clients, taking responsibility not only for the teams you support but also for the space that we work in. This role is not remote and you will thrive in a fast‑paced environment where proactivity and communication are key.
What You Will Do
- Partner with the studio leader to plan and act on business priorities, studio initiatives and longer‑term projects
- Day‑to‑day running of the studio, including staff whereabouts, arranging studio meetings, staffing, timesheets, time‑off requests, etc.
- Promote events happening within the office and facilitate participation
- Support the onboarding of new hires into the studio
- Diary coordination for Principals and other Senior members of staff, involving high‑level client communication
- Make complex international travel arrangements for all studio members
- Complete expenses for Studio Leaders/Principals
- Update presentations using InDesign
- Assemble and distribute project‑related correspondence
- Maintain a pristine studio, including regular walkthroughs and updates of display areas
Your Qualifications
- Ability to multitask in a fast‑paced environment with a strong sense of urgency and professionalism
- Minimum of 5+ years of experience within the Architecture & Design industry in a similar role
- Excellent attention to detail, superior organisational and time‑management skills
- Experience in travel management
- Proficient or expert in Photoshop/Bluebeam and InDesign
- Knowledge of Workday & Salesforce a bonus
- Strong verbal and written communication skills
- Sensitivity to confidential projects and information
- High standards and quick to take accountability for your team and space
- Ability to understand and promote our culture
- Curiosity to know more about your colleagues’ work and purpose
- Energetic and positive in all that you do
- Flexibility and willingness to get involved in areas outside your core responsibilities
- Experience interacting with all levels of staff
- Ability to anticipate needs and operate proactively
- Flexibility to work occasional overtime
- A sense of pride in delivering warm, first‑class customer service
- Bachelor’s degree preferred
- Interest in growing within a global business
Benefits
Medical and dental insurance, season ticket loans, pension, and twice‑annual bonus opportunities. The firm offers reimbursement for certain professional qualifications and associated renewal and exam fees, as well as tuition reimbursement for certain eligible programmes or classes.
Equal Employment Opportunity
Gensler is an Equal Employment Opportunity and affirmative action employer of choice. All aspects of employment decisions are based on merit, performance, and business needs; we do not discriminate on the basis of any status protected under federal, state, or local law.
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