Team Administrator (Billings)

Job Description

We’re recruiting for a Team Administrator (Billings) to join us. We’re offering a competitive base salary.

We’re looking for a proactive and organised Team Administrator (Billings) to join our Legal & Governance function. This role plays a key part in supporting leaders and teams across Legal, helping the business run smoothly through effective administration, coordination and financial processing. You’ll work collaboratively with colleagues, build strong relationships with internal and external partners, and contribute to a professional, inclusive and high‑performing environment.

What you’ll be doing:

• Providing administrative and project support to leaders across the Legal team
• Supporting team-wide billing, invoicing and legal spend processes using Brightflag
• Raising and managing purchase orders and ensuring invoices are reviewed, approved and paid accurately
• Liaising with external law firms, Finance and Accounts Payable to resolve billing and payment queries
• Supporting matter set‑up, maintenance and reporting to help track legal spend and budgets
• Preparing routine reports and supporting audit and finance requests
• Supporting team colleagues with events, meetings, onboarding and people administration
• Working collaboratively with other administrators to provide seamless cover during busy periods and absences

Who we’re looking for:

• Experience in an administrative, coordination or support role within a professional environment
• Strong organisational skills with the ability to prioritise and meet deadlines
• Confidence working with systems such as Outlook, Teams, Word, Excel and PowerPoint, with the ability to learn new tools quickly
• Clear and adaptable communication skills, both written and verbal
• Attention to detail, especially when handling financial or confidential information
• A collaborative approach and willingness to support colleagues when needed
• The confidence to work independently while knowing when to elevate issues
• A proactive mindset with an interest in improving ways of working

Benefits:

• The opportunity to participate in our annual, performance‑related bonus plan and valuable share schemes
• Generous pension contribution
• Life assurance
• Healthcare Plan (permanent employees only)
• At least 25 days holiday, plus public holidays, 26 days after 2 years’ service. There’s also the option to buy and sell holiday
• Competitive family leave
• Participate in our electric car scheme, which offers employees the option to hire a brand-new electric car through tax‑efficient salary sacrifice (permanent employees only)
• There are many discounts we offer – both for our own products and at a range of high‑street stores and online
• We’re creating net‑zero carbon workplaces by 2030 by investing in our sustainable, modern offices across the UK, all designed to bring people together and enhance the in‑person experience

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