Legal Assistant – Commercial Property – Solihull

Legal Assistant – Commercial Property – Solihull

HCB Solicitors are currently looking for an experienced Legal Assistant/Secretary to support a Solicitor in the growing Commercial Property department at our Solihull office.

Main Duties and Responsibilities

• Maintain Fee Earner’s diaries arranging meetings and appointments
• Ordering property searches
• Carrying out ID and conflict checks
• Experience in using a case management system
• Ability to complete basic details on a contract pack
• Ordering pre-completion searches from the Land Registry
• Deal with routine client correspondence and queries
• Opening and closing files
• Attend to clients both in person and on the telephone in a manner in keeping with the firm’s standard of client care
• Create and maintain client records on the firm’s database ensuring that all correspondence and file notes are recorded on the system, in accordance with HCB’s and Lexcel’s requirements
• Produce client correspondence and enclosures for mailing including client bills
• Ensure the confidentiality of the client and firm’s information and documentation at all times
• Maintain client hard copy files including copying, storage and retrieval of information
• Request payments and record receipts of client monies
• Submitting SDLT forms to HMRC
• Submitting applications to register properties with Land Registry
• Assisting with drafting Contract Packs, Transfer Forms and other legal documents
• Reception Cover as and when needed / advised

Person Specification

• The ideal candidate should have:
• Previous experience working as a Legal Assistant/Secretary
• Great communication skills and an ability to work well with others
• Ability to work under time constraints and prioritise work load
• Able to handle sensitive matters discreetly
• Good organisation skills with a methodical approach
• Self-motivated and proactive
• Deliver excellent service to clients and colleagues

Details:

• Hours: Monday to Friday – 9:00 to 5:15 (on site)
• Attractive salary dependent on experience

Working on a fixed fee basis means there is no uncertainty as to your outlay.

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