- Location: Hythe, Hampshire, United Kingdom
WP Group Overview
We have an exciting opportunity for you to join our team as our Operations Assistant for the WP Group, reporting to the Operations Transport Supervisor. This key position will provide operational and administrative support.
WP Group (Part of Moove Europe) is a leading fuels distribution company. Our head office is based in central Southampton. We specialise in the supply of high-quality fuels.
Being owned by one of Brazil’s largest companies we benefit from being part of a corporate organisation with the agility of a medium sized business. We are fast-paced, people focused, driven by innovation and our customer relationships.
We are proud of our People and culture and are always looking for enthusiastic and positive individuals to join and develop in our inclusive workplace.
Role Overview
To assist the Operations Transport manager in overseeing and managing the VOSA Fleet and Driver operating licence compliance, maintaining and managing relevant records and spreadsheets, assuring safe and efficient operations, effective cost control and provide sufficient fleet resource to meet sales targets.
Key Responsibilities
- Ensure all company policy, procedure, business ethic and sustainability commitments are applied and adhered to a high standard across the WP Group operation centres
- To record, update and communicate fleet tests, inspections, Road Fund Licence and service requirements and communicate directly with service providers.
- To audit service contracts for fleet service agents.
- To be aware of new fleet technology and regulation.
- Continually work to safely drive down fleet operating costs.
- Assist with depot infrastructure.
- To record and monitor Fleet mileage, Fuel usage, MPG and CO2.
- To manage and administrate manual and digital tachograph data through the FTA.
- Ensure the regular downloading of truck tachographs at remote sites.
- Carry out regular truck tachograph downloads at the Hythe head office operating centre
- Carry out regular reviews of tachograph and drivers working time infringements keeping records, identifying infringements and provide driver training or disciplinary requirement
- To keep records and arrange driver ADR and driver CPC training
- To keep records and arrange signed updates for Driver Company Policy Documents. Including PPE issue, HGV Driving Licence, Employee Handbook, etc.
- To keep records and arrange driver induction and retraining at fuel terminals
- To aid operation with Driver Personal Development Plans (PDP’s)
- Liaising with OAMPs Insurers and Drivers regarding Claims.
- Maintaining Insurance Claim files (hard copy and digital)
- Provide backup Vehicle Scheduling on Planning System to cover illness and holidays
Knowledge, Skills and Attributes
- Compliance focused, commercially aware, highly motivated and a good understanding of transport regulations
- The ability to think logically
- Can do attitude to dynamic pressure from internal and external factors
- Problem solving, ability to work flexibly and to make decisions quickly
- Strong organisational skills for planning schedules, journeys and loads
- Good leadership and motivational skills, prepared to be hands on
- Excellent communication skills and the ability to deal with people at all levels
- IT, oral and written literacy
- Good numeracy
- Excellent data sheet input and extraction
- Motivated to succeed and a proactive self-starter
- Positive attitude and finds solutions where others see problems
- Takes the initiative and leads by example
- Ability to work in a fast-changing environment (internally and externally)
- Enthusiastic and embraces opportunities with positive “can-do” attitude
- Focused on meeting personal objectives while understanding the value of the team
- Compliant attitude towards safety and controls
- Professional and confident, able to presentation clearly to a wide variety of audiences
In return for joining us as our Operations Manager you will receive:
- Competitive industry salary
- Life Assurance 4x basic salary
- Contributory Pension matched upto 7%
- Medicash, EAP and Perks
- Enhanced family leave
- Company events
Schedule
- Tuesday to Saturday
- General core hours of 0500-1400hrs (with 1 hour unpaid lunch break)
Work Location
Hythe depot with travel to all locations and Head Office. Transport provided.
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