Event Coordinator
Department: Events
Employment Type: Permanent – Full Time
Location: London
Reporting To: Senior Event Manager
Description
Due to an internal promotion, we are inviting applications for an Event Coordinator role. This is an exciting opportunity for somebody wishing to take the next step in their professional event management career.
Role Overview
In this role as Event Coordinator you’ll provide support to the Senior Event Manager and Senior Event Coordinator across all aspects of in‑house and bespoke events. You will also attend events to ensure that sponsors and delegates have a positive experience.
What you’ll do
- Liaise with suppliers, helping to arrange all event details, such as venues, audio and visual, entertainment and branding
- Ensure the event production is consistent with all brand guidelines
- Assist with site checks – liaise with venues, visiting and checking venues and keeping all venues viewed up to date in the venue directory
- Support with event logistics and documentation
- Complete company details forms, biographies and presentations
- Check and sign off venue contracts
- Proofread documents
- Check and create various copy for events
- Maintain the event app and CRM systems, keeping platforms up‑to‑date with the latest technology trends
- Attend events – acting as the professional face of Owen James, ensuring that sponsors and delegates have a positive experience and ensuring the event runs smoothly
- Support post‑event evaluations and manage the feedback process
- Work alongside the Event Executive to coordinate and deliver successful breakfast briefings for clients throughout the year
What you’ll need to succeed
Essential requirements:
- Minimum 2 years’ experience in event coordination, ideally within an event management agency or a client‑focused organisation delivering events. This role requires end‑to‑end event delivery experience beyond hotel‑based event support
- Excellent communication skills and interpersonal abilities
- Good spoken and written English is essential
- Comfortable on the telephone and in meetings – able to communicate confidently and effectively to a wide range of clients, including those at the most senior levels, in an appropriate and sensitive manner, through all forms of communication media
- Well‑presented – as the Event Executive, you are encouraged to socialise with delegates at events and will act as an ambassador for the company
- Comfortable dealing with people at a very senior level
Desirable requirements:
- Familiarity with virtual event platforms and event apps, particularly Cvent, and CRM systems is a plus
Your approach to work:
- Have a genuine passion for events, able to work under pressure, while remaining calm and focused
- Great attention to detail and a keen multi‑tasker. We run over 60 events per year, so good organisation and multi‑tasking skills are essential
- Self‑motivated – we are a very fast‑paced company and we are looking for someone who will take the initiative rather than wait for a to‑do list
- We are a tight knit company so being a team player is essential
Important to know
Location:
- This is a hybrid role where you’ll work from our central London office with your team 3 days each week on Mondays, Wednesdays and Thursdays. Our Owen James HQ is in Godalming so once a month you’ll also work with colleagues from that office.
- Events – we typically run 60 in‑person events a year which you are expected to attend (usually a 7am start) and the majority of them are based in London, so a commutable distance from London is essential.
Right to Work
Applicants must already hold a legal right to work in the UK without time restrictions and without the need for future sponsorship. We are unable to provide Skilled Worker visa sponsorship.
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