Role Summary
To report to the Deputy Company Secretary and support the Company Secretariat team of 8 in delivering high quality corporate governance compliance and administration, supporting both the EMEA Sub‑Group and listed company activities. The role will see you assist and support the Deputy Company Secretary’s to deliver a structured and effective wide‑ranging company secretarial service, whilst ensuring the Group and its subsidiaries comply with their relevant best practice and statutory obligations. Exposure to all aspects of the Company’s lifecycle, a supportive team and growth and development opportunities are provided from day one.
Role Responsibilities
EMEA sub‑group
- Assist the Deputy Company Secretary in effective management of the EMEA HoldCo and UK Regulated Entities’ Boards, Committees and management meetings, including proactively managing meeting schedules, assisting in the annual agenda planning process, preparation of agendas, collation, and timely distribution of meeting packs, and maintaining accurate action logs.
- Accountable for the statutory/regulatory compliance of a portfolio of companies both international and UK including a number of regulated entities. This includes liaising with overseas colleagues and professional advisers, regarding the drafting and submission of forms (electronically and in hard copy) to the Registrar of Companies and management of the secretariat database (GEMS).
- Management of the UK statutory accounts approval/filing processes and liaison with external auditors and finance teams including the preparation of relevant paperwork and minutes. Assist with signing authorisations, legalisation and notarisation processes, liaising with internal and external counsel as required.
- Oversee the Company Secretary Assistants managing the authorised signatory lists for the UK Regulated Entities.
- Arrange UK approval/execution of overseas subsidiary/associate related documentation including AGM representation documentation and proxies, as required.
- Act as secretary to Group executive level management meetings and/or Committees overseeing all related event management and minute taking at meetings.
- Assist with ad hoc projects including corporate restructurings, incorporations, strike‑offs and liquidations as required.
- Oversight of the company secretarial assistants management of information requests from other departments, shareholders and external third parties, including information provision to internal stakeholders in relation to the client on‑boarding processes.
Plc Activities
- Assist the Deputy Company Secretary a in their support of the TP ICAP Group plc Board and Committees, year‑end sign off process.
- Management of the relationship with the Registrar.
- Assist with drafting the governance sections of the Annual Report & Accounts.
- Assist with the Notice of Meeting and the AGM process including management of the proxy advisory agency reports.
- Assist with the management of the NED induction process.
Person Specification
This role would suit a Company Secretarial assistant taking their second step on their career journey, 3‑4 years post qualification.
Skills & Competencies
- Knowledge of the legal, regulatory and corporate governance framework applying to UK regulated companies is preferable.
- Excellent written/verbal communication skills.
- Good attention to detail.
- Self‑motivated with the ability to work in a fast‑paced environment and prioritise workload.
- Confidence and a “can‑do” approach – someone who is excited about the opportunity to shape their area of responsibility and grow with the Group.
- Able to work well as a team member and build rapport and trust with both internal and external stakeholders, such as Independent Non‑executive Directors.
Experience
- Demonstrable company secretarial experience is desirable.
- Technology proficient.
- Financial services sector experience would be beneficial but is not essential.
Qualifications
- Fully CGI qualified (i.e. CG (Affiliated) / Grad CG / ACG). 3‑4 year post qualification.
Band & Level
Professional, 4
Company Statement
We know that the best innovation happens when diverse people with different perspectives and skills work together in an inclusive atmosphere. That’s why we’re building a culture where everyone plays a part in making people feel welcome, ready and willing to contribute. TP ICAP Accord – our Employee Network – is central to this, helping increase awareness, collaboration and hold us accountable for driving continuous cultural improvement.
Location
UK – 135 Bishopsgate – London
#J-18808-Ljbffr…