Role
Stores Technician
Grade and Salary
Grade 5 (£26,707 – £31,236 per annum).
FTE and Working Pattern
1 full time equivalent (35 hours per week) open‑ended. Flexibility required with working hours: normal hours 8:30am–4:30pm Monday to Friday; occasional weekend work for Open Days, student events and other events.
Holiday Entitlement
28 days annual leave plus 9 building‑closed days (and Christmas Eve when it falls on a weekday).
Purpose of Role
The Stores Technician supports day‑to‑day operation of the William Perkin Stores within the School of Engineering & Physical Sciences. Responsibilities include purchasing, receiving, storing, dispensing and disposing of materials and equipment used for teaching and research across multiple scientific and engineering disciplines. The role involves stock control, supplier coordination, invoicing, customs administration and waste management, including chemicals, solvents, gases and laboratory equipment. Manual handling, physical work indoors and outdoors, and compliance with health and safety regulations are required.
Key Duties & Responsibilities
- Support the Stores Supervisor in monitoring finances, KPIs, stock levels and monthly reporting.
- Process purchasing, receipting and reconciliation of goods and services using University procurement systems and purchasing cards.
- Maintain stock control systems, inventory records and electronic tracking systems.
- Receive, check, store and distribute deliveries, resolving supplier queries and coordinating returns.
- Manage customs clearance, import/export procedures, duties and taxes.
- Dispense and manage chemicals, solvents, gas cylinders, liquid nitrogen, laboratory equipment and other stock items.
- Coordinate disposal of chemicals, solvents, clinical waste and other regulated materials.
- Ensure compliance with health and safety legislation, including COSHH and risk assessments.
- Arrange transport and shipping of goods, including dangerous goods, and maintain required records.
- Identify process improvements to increase efficiency, reduce waste and improve customer service.
- Work independently, manage workloads effectively, communicate professionally and support wider School activities as required.
- Ensure compliance with University procurement, financial and safety policies.
Essential Criteria
- HNC or equivalent in Chemistry, Biology, Life Sciences, Mechanical or Chemical Engineering, or extensive experience in a similar role.
- Experience of electronic purchase order systems including payments of duties and taxes for import/export.
- Experience working within a similar environment.
- Competent with relevant IT packages (Word, Excel, Outlook etc.).
- Experience of staff training.
- Knowledge of health & safety legislation in a technical environment including risk assessment and COSHH.
Desirable Criteria
- Experience working in Higher Education.
- A procurement or similar qualification.
- Experience of shipping (dangerous) goods and import/export regulations.
Benefits
Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot‑Watt University.
Equality and Diversity Statement
Heriot‑Watt University is committed to securing equality of opportunity in employment and to creating an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all. Heriot‑Watt University values diversity across its community and welcomes applications from all sectors of society, particularly from under‑represented groups. For more information, see https://www.hw.ac.uk/uk/services/equality-diversity.htm and our award‑winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/.
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