School Office Manager, SOUTHWARK SCHOOLS

Organisation

• Ensure the smooth and effective running of the school office and all administrative and communicative systems
• Assist in the organisation of school trips in cooperation with other staff.
• Assist with organising parents’ evenings and other meetings and events, including the organisation of rooms and equipment, and providing refreshments as required
• Ensure that all staff create a professional and welcoming reception for all visitors and parents and all visitor checks and health and safety processes are in place to monitor entry in and out of the school
• Delegation of work to office staff as and when necessary
• Liaison with senior school staff relating to work to be undertaken by the office

Leadership

• Line manage the Office Administrator, kitchen Assistant Manager and Premises Officer, including reviewing staff performance and contributing to their appraisals
• Train and develop administrative staff as appropriate
• Ensure office staff at all times present a positive image of the school to all staff, parents and visitors, both internally and externally
• Develop an office, kitchen and premises team that delivers and meets the needs of the school
• Make all decisions in line with our school’s policy, procedures, vision and values, and encourage others to do the same

Administration

• Manage manual and computerised record/information systems
• Analyse and evaluate data/information and produce reports/information/data as required
• Provide personal, administrative and organisational support to other staff and the governing board
• Oversee and organise the management of the pupil admissions procedure and maintain waiting lists
• Carry out filing, printing and photocopying. Maintain the operation of the printer and photocopier to ensure it’s ready to use at all times, resolving any issues as necessary
• Assist with managing the school’s email inbox, ensuring the school meets its expected response times and emails are forwarded to the relevant staff member as necessary
• Manage and organise completed forms from parents/ carers
• Organise and distribute incoming and outgoing post
• Support the induction process for new staff and pupils
• Book training courses for staff, when required
• Assist SLT with ensuring there is sufficient staff cover when staff absences occur
• Planning work schedules for your team and ensuring that they are aware of impending work projects, etc.
• Identifying training needs of your team and bringing them to the attention of the HT for discussion
• Maintaining sickness and holiday records of all staff
• Monitoring the induction of any new member of the office, kitchen or premises staff
• Create and maintain staff’s personnel files in accordance to LA expectations

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