Plant Administration Assistant

Metcalfe Plant Hire is one of the North of England’s largest construction plant hire businesses. Based in Penrith, Cumbria, we are currently recruiting for a part-time Plant Administrative Assistant to join the team.

The Role

To provide efficient administrative support with a primary focus on preparing and processing sales invoices relating to Sweepers and Tippers, while assisting with a range of ad‑hoc office administration duties to support the smooth running of the Plant Division.

Key Responsibilities

Sales Invoicing

• Prepare and process accurate sales invoices for sweepers, tippers, and related services/equipment.
• Verify job sheets, delivery notes, and supporting documentation prior to invoicing.
• Ensure invoices are issued in a timely manner and in accordance with company procedures.
• Maintain accurate invoicing records and filing systems.
• Liaise with operations, workshop, and finance teams regarding invoice queries.
• Assist with credit notes and customer account reconciliations where required.

General Administration

• Provide day‑to‑day administrative support to management and office staff.
• Answer telephone calls and respond to emails professionally.
• Maintain electronic and paper filing systems.
• Input and update data on internal systems and spreadsheets.
• Assist with document preparation, scanning, and correspondence.
• Support ad‑hoc administrative tasks as directed.

Skills & Experience Required

Desirable

• Previous experience in an administrative or office support role.
• Strong attention to detail and accuracy.
• Good organisational and time management skills.
• Competent in Microsoft Office, particularly Excel and Outlook.
• Ability to manage workload independently and prioritise tasks.
• Good communication skills.
• Experience preparing sales invoices.

Personal Attributes

• Reliable and trustworthy.
• Proactive and willing to assist across different areas of the business.
• Flexible approach to work.
• Team player with a positive attitude.

Salary

Competitive

Benefits

• Supportive working environment.
• Opportunity to develop administrative skills.

Reporting To

Plant TeamPlant Department

Hours

20 hours per week (Flexible working pattern to be agreed)

Location

Penrith

#J-18808-Ljbffr…