Logistics & Supply Chain Coordinator
Location: | Type: Full-time, Permanent | Reporting to: Operations Manager
About the Role
Ivyline Ltd is a proudly British, family-run wholesaler of home and garden products, trading since 1976. As we continue to grow, we are looking for a proactive and detail-oriented Logistics & Supply Chain Coordinator to join our operations team.
This is a varied and hands-on role at the heart of our supply chain. You will take ownership of inbound stock coordination into our third-party logistics (3PL) warehouse, manage outbound export freight, ensure compliance with customs and commodity code requirements, and maintain smooth day-to-day purchasing with our established supplier base.
Key Responsibilities
Inbound Stock & 3PL Warehouse Coordination
• Coordinate the movement of inbound stock from suppliers into our 3PL warehouse, ensuring accurate advance shipment notices (ASNs) and delivery bookings.
• Act as the primary point of contact between the business and the 3PL provider, resolving discrepancies and maintaining strong working relationships.
• Monitor inbound shipment schedules, flagging delays and proactively communicating updates to internal stakeholders.
• Ensure all stock is received, labelled, and stored in line with our agreed processes and SLAs.
Outbound Export Freight
• Manage the end-to-end process for outbound export shipments, including booking freight, preparing documentation, and liaising with freight forwarders and couriers.
• Ensure all export documentation is accurate and compliant, including commercial invoices, packing lists, and certificates of origin where required.
• Correctly classify all goods using the appropriate commodity (HS/tariff) codes, ensuring compliance with UK export regulations and those of destination markets.
• Stay current with changes to trade regulations, customs requirements, and international shipping rules that may affect the business.
Supplier Purchasing & Replenishment
• Place regular repeat purchase orders with existing suppliers, ensuring accuracy in quantities, pricing, and delivery schedules.
• Track open orders and follow up on outstanding deliveries, keeping internal systems up to date.
• Build and maintain positive relationships with our supplier base, escalating issues where necessary.
• Support the wider purchasing team with administrative tasks and reporting as required.
Skills & Experience
Essential
• Solid understanding of commodity (HS/tariff) codes and UK customs/export compliance — this is a non-negotiable requirement of the role.
• Previous experience in a logistics, freight, or supply chain coordination role.
• Experience working with or alongside a 3PL provider.
• Proven ability to manage outbound international freight, including documentation preparation.
• Experience placing purchase orders and managing supplier relationships.
• Strong attention to detail and excellent organisational skills.
• Confident communicator, both written and verbal, with internal teams and external partners.
Desirable
• Experience in a wholesale, consumer goods, or home and garden product environment.
• Familiarity with ERP or warehouse management systems.
• Knowledge of Incoterms and letters of credit.
• CPC (Customs Procedure Codes) qualification or equivalent trade compliance training.
What We Offer
• A friendly, collaborative working environment within a well-established, family-run British business.
• A varied role with real ownership and the opportunity to make a genuine impact.
• Competitive salary commensurate with experience.
• Company benefits package.
How to Apply
Please send your CV and a brief covering letter outlining your suitability for the role — in particular your experience with commodity codes and export freight — to scott.thomas@ivylinegb.co.uk.
We look forward to hearing from you.
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