Clinical Trials Assistant | University Hospitals Coventry and Warwickshire NHS Trust

Clinical Trials Assistant

We are seeking an enthusiastic, flexible and self‑motivated individual to provide administrative and data management support for research activities in the Clinical Teams.

Responsibilities

• Locate and receive patient notes; manage downloading of patient data from Trust electronic systems for monitor visits and audits.
• Maintain documentation within patient medical records such as information sheets and consent forms, ensuring they are recorded and stored according to Trust policy.
• Update trial databases, including the local management system EDGE, with details of patients.
• Ensure that clinically required tests are conducted per trial protocol and extract data from Trust reporting systems.
• Arrange pathological sample shipment and electronic data to be sent for central review as required by protocol.
• Communicate effectively with sponsor and non‑Trust staff to ensure smooth running of clinical trial data collection.
• Serve as first telephone contact for inquiries from staff, patients, and carers, providing responses within knowledge scope and escalating when necessary.
• Plan and organise meetings and events to agreed timescales, and attend relevant meetings to undertake duties effectively.
• Keep contact with local and national organisations to stay up to date with relevant trials and maintain knowledge of ICH/GCP, Research Governance Standards, and EU directive on GCP.
• Utilise all relevant ICT systems—both Trust and external—to input and report information accurately and timely.

Qualifications

• Good level of written and verbal communication skills.
• Excellent IT skills, including Microsoft Office.
• Ability to manage own workload effectively with minimal supervision.
• Familiarity with medical terminology and NHS computer systems is desirable but not essential.

The post holder will receive a comprehensive training and competency package to support the role. This position is open to all applicants; all qualified applicants will receive equal consideration in accordance with UK equality laws.

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