Purchasing / Buying Administrator

Purchasing / Buying Administrator

Are you looking for a role where no two days are the same? Do you enjoy being at the centre of operations, supporting different teams, and keeping things running smoothly? If so, this could be the perfect opportunity for you!

Based at our headquarters in Macclesfield, Cheshire, the team designs and manufactures high-value robotic machines for testing PCBs. The majority of sales are to China and the USA, where we operate our own small factories and employ local teams.

Why Join Us?

• Be part of a growing and innovative company where your contributions will truly make a difference.
• Work in a hands‑on role that offers a variety of challenges.
• Join a friendly and supportive team with a shared commitment to quality and excellence.
• Competitive salary based on experience.
• 25 days holiday, free parking and company pension scheme.

Key Responsibilities

• Manage requisitions and process purchase orders from quotation to delivery.
• Liaise with suppliers and internal teams to resolve supply issues.
• Coordinate domestic and international shipments (FedEx, UPS, DHL).
• Match delivery notes with purchase orders and record goods received in the ERP system.
• Provide administrative support across all departments, including senior leadership.
• Act as the first point of contact for phone calls, visitors, and incoming mail.
• Maintain office supplies, manage filing, scanning, and data entry tasks.
• Update internal records including holiday schedules, absence logs, and fire roll‑call lists.
• Oversee daily operations of the parts store.
• Monitor stock levels, reorder supplies, and organise inventory.
• Conduct regular stock counts and maintain accurate ERP records.
• Ensure a clean, safe, and well‑organised stores environment.

Qualifications

• Highly organised, dependable, and detail‑driven.
• Self‑motivated with strong initiative and follow‑through.
• Confident communicator, both written and verbal.
• Proficient with computer systems including Microsoft Excel and ERP platforms.
• Strong time‑management skills with the ability to prioritise.
• Comfortable managing multiple tasks at once.
• Positive, collaborative, and eager to learn.
• Strong problem‑solving and critical‑thinking abilities.

Preferred Qualifications

• Experience in administrative, purchasing, or stores roles.
• Exposure to stock control or logistics processes.

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