Instrument Coordinator
Closing date: 07 June 2026.
An exciting opportunity to join our team at Rugby as an Instrument Coordinator. The role requires the planning of instrument provision and coordination to ensure all theatres are adequately resourced to meet the needs of our busy service.
Working closely with Sterile Services at UHCW you will be responsible for checking and putting away instruments that are regularly delivered. You will work with the clinical team to plan to ensure the correct instrumentation is available for surgery. In addition you will arrange loan instrumentation when required, order equipment and consumables, and perform a range of other duties to ensure safe, efficient delivery of service.
Main duties of the job
- Organise, schedule and coordinate the daily instruments/equipment required to ensure that all theatres are adequately resourced to meet performance objectives and standards. This includes manually lifting instrument trays delivered from Sterile Services, checking integrity of instrument trays, date checking, preparing instruments for surgical operations, and putting away instruments accurately in designated storerooms.
- Work with clinical leads to plan operating lists. Liaise with the theatre team, clinicians, reps, secretaries, and other instrument coordinators to plan lists, arrange loans, and facilitate any special equipment or consumables requested.
- Ensure safe delivery of service by adhering to policies and processes relating to sterilisation, decontamination, processing and distribution of surgical and medical supplies and equipment.
- Provide the first point of direct contact for all service users, resolve routine enquiries and complaints professionally in accordance with local standards and procedures, and refer other queries to relevant colleagues where appropriate.
- Attend relevant departmental meetings and contribute to continuous service development.
- Coordinate and process loan/hire equipment and ensure correct processes followed and documentation.
- Collate information generated by others to maintain computerised patient information systems and keep records accurate and updated.
- Order and receive equipment and consumables, and order stationery and ad hoc items as required. Collate and file documentation to maintain an organised, efficient and robust system.
- Participate in the development of operational goals and objectives for the department as appropriate.
Person Specification
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for a Disclosure and Barring Service check to verify any previous criminal convictions.
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