About The Role
We are seeking a reliable and professional Temporary Reception & Office Coordinator to support the day-to-day operations of our central London office. Working independently during morning and early afternoon hours (08:00 – 14:00), you will act as the first point of contact for clients, partners, and visitors, creating a welcoming and professional environment while ensuring the office runs smoothly and efficiently. This role is well suited to someone who is proactive, dependable, and comfortable working independently in a dynamic, fast‑paced setting.
Responsibilities
Front of House Management
- Act as the first point of contact for all visitors, providing a professional and welcoming reception experience.
- Maintain a consistently professional and presentable reception area at all times.
- Handle general correspondence, including drafting and responding to emails.
- Conduct routine office and safety checks, ensuring timely resolution of any issues.
Meeting Room & Visitor Coordination
- Oversee meeting room scheduling and availability via Outlook calendars.
- Prepare meeting spaces for internal and external use, ensuring they are clean, fully equipped, and presentation‑ready.
- Coordinate catering and refreshments, including advance ordering for meetings.
- Ensure all visitors are registered, have Wi‑Fi access, and are supported throughout their visit.
Office Administration & Facilities Support
- Manage office access systems, including issuing and maintaining passes.
- Oversee courier services, deliveries, and post (inbound and outbound), ensuring timely processing and distribution.
- Maintain office supplies, including stationery, consumables, and meeting‑room provisions.
- Monitor and report maintenance issues, liaising with service providers through to resolution.
- Liaise with cleaning and facilities providers to maintain a high standard of office environment.
General & Ad Hoc Support
- Partner closely with the London-based Executive Assistant to ensure seamless coordination.
- Assist with internal and external events, including preparation of materials and room setup.
- Provide administrative support to Executive Assistants and the wider team as required, including document preparation (printing/binding).
- Undertake additional duties as required to support the smooth running of the office.
Qualifications
- Professional, approachable, and confident in dealing with a wide range of individuals, including external visitors and internal stakeholders.
- Strong communication skills, both written and verbal.
- Highly organised, with the ability to manage multiple tasks and prioritise effectively.
- Excellent attention to detail and accuracy.
- Flexible and adaptable, with the ability to respond to changing priorities.
Benefits
This role offers a competitive salary, plus a benefits package including private medical health insurance.
Location and Contract Type
This is a part‑time (6 hours) 12‑month fixed‑term contract. Expectation of being in our London Victoria office 5 days a week.
Moneycorp is an equal‑opportunity employer and welcomes diverse applications.
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