Administration Assistant

The Role

We are looking for an enthusiastic and organised Post Room Administrator to join our team. In this role, you will be responsible for sorting and scanning mail, preparing meeting rooms, and distributing stationary orders. Additionally, you will assist with reception duties, including answering telephones, and provide administration support such as photocopying. Other responsibilities include completing checklists and maintaining an organised and tidy office environment.

This position offers progression to other departments, such as Secretaries, HR assistants, IT assistants and Medical Agency File Handlers.

Responsibilities

• Sorting, scanning, and franking of mail.
• Reception duties, including answering telephones in a polite and professional manner.
• Administration support, such as photocopying.
• Manual handling such as lifting heavy boxes.
• Making refreshments.
• Assisting with kitchen checks and stock.
• Ensuring meeting rooms are prepared.
• Completing checklists on a daily/weekly basis as instructed.
• Ordering stationery.
• Helping to keep the office tidy.
• Other ad hoc duties as required.

Person Specification

• GCSE Maths and English at Grade C or above.
• Administrative experience.
• Experience of working in a customer‑facing role.
• Experience of dealing with customers on the telephone.
• Prior Reception/Switchboard knowledge is favourable but not essential.
• NVQs or qualifications in business administration are advantageous but not essential.
• Experience of working in a law or legal services firm.

Salary & Hours

• Salary of £22,902.10 – £26,722.54, dependent on age.
• Standard working hours: 8:30 am to 5:30 pm Monday–Thursday and 8:30 am to 5 pm Friday (office based).

Benefits

• On‑site working.
• 23 days holiday, rising to 26 days plus bank/public holidays.
• 3 holiday buy‑backs and an extra day for your birthday after a required period of service.
• Private medical insurance after 2 years’ service, annual flu jab and Employee Assistance Programme.
• 24/7 on‑site gym, Netball/Football team, 10 km Manchester team and more.
• Active social committee with generous departmental and firm‑wide social budget.

Our recruitment policy encourages applications from all, ensuring equal opportunity and non‑discrimination.

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