Assistant Finance Coordinator (Project Finance / Entry Level)

About the role

We are looking for someone to work as part of our project finance team. This is a pivotable role, a key member of the project team to facilitate and promote the importance of quality project data along with ensuring our client requirements are met for billing purposes.

This role will work closely with Project Directors and Project Leads. Key duties include:

• Set up new projects using our internal reporting and accounting systems.
• Assist the engineers in the maintenance of their projects using our internal systems.
• Provide assistance with preparing both internal and external invoices and issue to agreed recipients.
• Maintain meticulous and up-to-date records of all correspondence for projects, adhering to Hoare Lea’s internal IMS procedures.
• Maintain strong relationships with Project Leaders, ensuring that all required information is received in a timely manner.
• Work closely with other members of the finance team, ensuring that everyone is aware of the status of projects.
• Maintain data on clients finance portal systems to obtain purchase orders / upload invoices, liaise with the credit control team, flag any issues to the managers.
• Assist the Manager maintain high levels of data quality, supporting on updating any data inconsistences identified.
• Ad-hoc project work as required by the business.

About you

• A people person, confident approaching and connecting with stakeholders in a pro-active way.
• You’ll be IT literate with good knowledge of Microsoft Office including Excel.
• Good attention to detail and able to work through a task in a methodical way.
• Confident challenging the “Status-Quo”.
• Self-awareness, an open mind, and a spirit of generosity.

Benefits

• Private medical cover
• Electric vehicle salary sacrifice scheme
• Stock options
• 25 days of annual leave (increasing with service)
• Flexible and hybrid working

Adjustments and accommodations

If there are adjustments or accommodations that we can put in place to help you participate and give your best at any stage of the recruitment process (whether relating to disability, neurodivergence or anything else) please let us know.

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