Administration Assistant

Location: Rother Depot

Working Pattern: Monday to Friday, 30hrs per week

The Administration Assistant will provide efficient and professional administrative support to ensure the smooth day-to-day operation of the depot and wider business. The role requires strong organisational skills, attention to detail, discretion, and the ability to manage multiple tasks in a fast-paced environment.

Key Responsibilities

• Receive, manage, and respond to high volumes of internal and external communication, including emails, telephone calls, and written correspondence
• Act as a professional first point of contact for visitors, contractors, and colleagues, providing general support and assistance as required
• Carry out a full range of administrative duties including data entry, filing (electronic and paper – based), copying, scanning, and document management
• Accurately input and maintain payroll data and holiday/absence requests using Dayforce, ensuring a high level of accuracy and minimal errors
• Organise, coordinate, and schedule regular depot tasks and appointments (e.g. SIT meetings, union meetings, workforce wheel torquing, inspections, etc.)
• Coordinate repairs and maintenance of office equipment, liaising with suppliers and contractors as required
• Take accurate minutes during meetings and distribute actions and notes within agreed timescales
• Monitor and maintain office stock levels, place orders as requested via D365, and support with expense submission and reconciliation to assist with financial oversight
• Maintain accurate records, logs, and spreadsheets to support operational and reporting requirements
• Support compliance with internal processes and procedures, ensuring documentation is completed and stored correctly

Essential Criteria

• GCSE Mathematics and English Language at Grade C or above (or equivalent)
• Previous experience in an administrative role
• Experience using HR or payroll systems (e.g. Dayforce) and business systems such as D365 would be desirable

We believe different ideas, perspective and backgrounds are key to developing a creative and effective working environment which is why you’ll find us championing diversity and equality at every turn.

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