Senior Administrator

Senior Administrator

Salary: Up to £35,000 (DOE)Location: Chelmsford, EssexJob Type: Full-time, office-based

Working Hours:Monday – Friday, 8:15am – 5:00pm

Role Overview

As a Senior Administrator you will be responsible for providing comprehensive administrative, reception, and contract support to ensure the smooth day-to-day running of the office and project operations. This role supports internal teams, site operations, and management while maintaining high standards of organisation, compliance, and communication.

Key Responsibilities

• Answer and manage incoming calls professionally
• Greet and assist visitors
• Prepare refreshments for meetings, including senior management and external stakeholders
• Book meeting rooms and coordinate meeting logistics
• Conduct routine office health & safety checks, including fire alarms and safety equipment
• Set up new projects on internal systems
• Prepare site documentation including H&S packs, folders, and site materials
• Manage and monitor project email inboxes
• Upload and file project documentation within systems
• Oversee drawing management (electronic and hard copies)
• Maintain and update document registers
• Issue weekly attestations communications
• Support pre-contract and end-of-contract review administration
• Visit sites when required to provide administrative support
• Archive project documentation and manage site returns
• Procure general office and project maintenance supplies
• Maintain H&S noticeboards
• Manage office supply ordering
• Process office-related purchases
• Upload and maintain building maintenance compliance documentation
• Oversee office equipment maintenance and servicing

Key Skills & Competencies

• Strong organisational and administrative skills
• Excellent communication and interpersonal abilities
• Ability to manage multiple tasks and prioritise workload effectively
• Attention to detail and accuracy in documentation
• Proficiency in Microsoft Office and internal systems
• Ability to work independently and as part of a team

If you have any questions, please call Sian on or please apply today!

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