Facilities Assistant

My client, a leading law firm based in the City are seeking a Facilities Assistant to join their team on a permanent basis.

The ideal candidate MUST have at least 12 months experience in a similar role, ideally within a legal or professional services environment

.This role is to provide comprehensive general facilities, reprographics and scanning support service to the fee earners, secretaries and other support staff within the firm with duties including

• –Scanning incoming post for employees into sys
• temProviding a reliable reprographics service including hands on operation of equipment for copying, finishing and scanning legal docume
• ntsScanning documents into Document Management System and to Outl
• ookDiscussing job requirements with staff members and ensuring work is completed to a high stand
• ardAdministrative tasks such as filing and locating documents, proof reading documents before send
• ingAssisting Facilities with processing and franking outgoing p
• ostManaging consumab
• lesHelping with office moves and relocations and moving boxes/files between departme
• ntsWorking closely with the Facilities, Records and Reception te
• amsAssisting Facilities with the setting up of meeting ro
• omsResponding to emails, tickets, and telephone calls to the departm

entPERSON SPECIFICAT

• ION 5 GCSE’s or equivalent at grade C or above, including English and
• MathsMinimum of 12 months experience within a law
• firmSome experience in assembling legal docu
• mentsA high attention to detail to process and file documentation to a consistently high sta
• ndardProficient in Microsoft Office 365 – Outlook, Word, Excel, Power
• PointKnowledge of Adobe Acrobat/PDF
• DocsAble to liaise with internal and external clients at all l
• evelsGood telephone m
• annerExcellent communication skills including written, verbal and face-to

-facePlease apply today for immediate consider

ation!…